We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner for our top executives. You will work on a one-to-one basis on a variety of tasks related to executive’s working life, personal life, and communication. You would be required to sign NDA Agreements, and travel with your executive from time to time with at least 2 weeks notice. As the personal assistant, your main goal is to complete your executive every task. You will always be on call around your set schedule.
Duties & Responsibilities:
– Assist in managing the flow of paperwork.
– Assist and facilitate staff as necessary – whenever and however needed.
– Assist with business development matters including marketing material preparation.
– Advising your executive with advice, and winning strategies
Qualifications
· High degree of organizational skill and problem-solving ability; specifically the ability to work as self starter – especially as it relates to calling on resources outside the firm.
·Resourcefulness in finding information and answers from within and outside the company without prompting or micromanagement; a “consummate” self starter.
·Respect for details; ability to execute accurately at a high level without excess supervision.
·Ability to prioritize/execute to achieve desired company and project goals with prudence and sense of urgency.
·Articulate communication skills – verbal, pictorial and numerical.
·Excellent telephone etiquette, communication and organizational skills, as well as excellent written and verbal communication skills.
·Desire to learn and grow professionally grow.
·General computer skills including Microsoft Word, Excel, PowerPoint and Project.
·Desire to invest your passion and commitment to a vision you feel you can embrace and contribute to the growth of the company and its success.
· A willingness and flexibility to do “whatever it takes” for “whoever needs it” foster the growth and success of the business.
·Ability to embrace and live the company’s Core Integrity.
· Answer phone inquiries, direct calls, and provide basic company information; oversee mail deliveries, packages, and couriers
· Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
· Assist in preparing information and research materials; create and maintain PowerPoint presentations
· Take notes and memos during meetings; type documents, drafts, and reports; sort and manage files
· Run general corporate related errands
· Manage databases and input information, data, and records
· Research and gather documentation on company position in the industry
· Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms; update company calendars
· Attend company functions and networking events
· Shadow multiple office positions and train in a variety of tasks
· Update and post supervised social media and website content; respond to web correspondence, social media posts, and emails
– Manage and maintain the employer’s Outlook calendar, scheduling appointments and meetings as needed
– Provide support, including proofreading documents and preparing correspondence
– Utilize DocuSign to assist with electronic document signing and management
– Proficient in using Google Suite for various administrative tasks
– Handle front desk duties, including greeting visitors and answering phone calls
– Provide excellent customer service to clients and guests
– Assist with office organization, including filing and maintaining records
Skills:
– Strong organizational skills with the ability to multitask and prioritize tasks effectively
– Excellent written and verbal communication skills
– Proficient in using Microsoft Office Suite, particularly Outlook for calendar management
– Attention to detail and accuracy in all aspects of work
– Familiarity with DocuSign for electronic document signing
– Knowledge of Google Suite for administrative tasks
– Experience with front desk operations and phone systems
This position requires a reliable individual who can handle multiple responsibilities in a fast-paced office environment. The ideal candidate will have excellent communication skills, attention to detail, and the ability to provide exceptional customer service. If you are organized, proactive, and enjoy supporting others in a professional setting, we encourage you to apply.
Please note that this is not a remote position. The Personal Assistant will be working on-site at our office location.
Job Types: Part-time, Full-time
Pay: $15.00 – $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Relocation assistance
Ability to commute/relocate:
- Tampa, FL 33602: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Are you willing to sign an NDA?
- If you had the perfect work schedule, what days and time range would you work?
- Are you willing to travel sometimes with your executive ?
- Can you tell us about any skills or experience you have that might be helpful in this job?
- An assistant to an executive will sometimes require you to oversee other staff, What motivates you to do a great job at work, other than the paycheck?
- This position starts at $15 an hour (With bonuses), after probation period, the pay increases to $20 an hour. Any questions?
- Can you list 2 pros and 2 cons about yourself ?
- What do you like to do in your free time? Hobbies?
- Any questions for us?
Education:
- High school or equivalent (Preferred)
Experience:
- Personal assistant: 1 year (Preferred)
Work Location: In person
