Location-Odessa, FL
Department – Operations
Job Type-Full -Time
Compensation -$45,000 – $60,000 per year (USD)
Experience -3+ years assisting at an executive level
Description:
The Personal Executive Assistant will assist the CEO, who is president of multiple companies
This dynamic position requires the ability to anticipate needs, think critically, and independently, offer solutions to problems with a high level of professionalism and confidentiality.
This role requires experience in handling a wide range of administrative and executive support related tasks and ability to work independently with little or no supervision. Sense of urgency and attention to details a must.
The Executive Assistant’s responsibilities include managing calendars, communicating with clients, vendors, senior-level project management, making travel arrangements, off-site meetings, etc. The role requires expert level written and verbal communication skills, decision making ability and attention to detail. This is a hands-on position that requires the ability to roll up your sleeves to ensure tasks are seen through to completion. If you value a fast paced, goal-oriented position where the application of strategic focus is necessary for success this position is for you.
Roles and Responsibilities:
- Provide multiple calendar management for the CEO while prioritizing inquires and requests and troubleshooting conflicts.
- Keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately.
- Arrange virtual and in-person meetings and appointments, and provide reminders as needed.
- Act as the gatekeeper to all incoming communication methods
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Answers phone calls, take notes and relay information to CEO as needed.
- Makes travel arrangements such as booking flights, cars, hotel or restaurant reservations.
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Communicate with employees of multiple companies under the CEO
- Run personal errands, such as shopping, dry cleaning, occasionally picking up teen daughter from high school, banking, etc.
- Coordinate/schedule personal appointments, ex. Dr Appt’s
- Travel with CEO at times to different offices or events throughout the U.S., occasionally
- Produce professional-quality reports, presentations, and briefs.
- Develop and carry out an efficient documentation and filing system for both paper and electronic records.
- Drive CEO to local offices and events as needed
- Event planning and coordination.
- Handle requests, feedback, and queries quickly and professionally.
- Listen to CEO’s jokes and pretend they’re funny- she thinks she’s hilarious
Requirements:
- 3+ years of experience providing administrative support at the Executive level, required.
- Must have a huge sense of humor and love to laugh- while working at a high level
- Experience scheduling high end travel arrangements
- Strong planning, organizational and time management skills
- Creative and effective problem-solving skills.
- Current in video conferencing office technology, and computer software including Google Workspace, Calendly, Zoom, MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize daily workload.
- Excellent communications skills.
- Strong interpersonal skills with ability to speak confidently to anyone from entry level associates to Executives.
- Discretion with personal and confidential information
- Must be centered and able to work under pressure- sometimes intense
- Ability to act as gatekeeper and escalate relevant information to CEO as needed.
- Ability to work effectively with minimal supervision and as a team
- Exceptional attention to detail.
- Ability to travel weekdays and weekends (occasionally)
- Background check required due to exposure to confidential information
- Must sign non-compete & non-disclosure agreement
Highlights:
- Company Credit Card
- PTO
- Health Benefits available
- Advancement opportunities available
- Great jokes
Please submit resume if qualified and interested in this position. Our HR team will reach out to qualified candidates via email with next steps for interview.
https://app.eddy.com/careers/roofcrafters/6ee92906-6586-4538-b499-b441c652fd26?source=INDEED
