Description
We are looking for a responsible Pre-Construction Coordinator to perform a variety of administrative and clerical tasks. Duties of the Pre-Construction Coordinator include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.
Responsibilities:
Track Bids Submitted, Win/Loss Percentages, and Yearly totals for all projects bid.
Calendar Management for Estimating Department.
Prequalification Bid Packages for General Contractors.
Vendor/Subcontractor Quote Requests
Maintain Access Log for all Bids.
Annual renewal of FDOT Certification.
Assemble Bid Packages.
Drawing Lists for Project Contracts.
Manage Social Media Sites & Postings.
Assist with Planning & Executing Corporate Events.
Company Newsletter Content & Advertisement Creations.
Renew Project Locates on Sunshine 811.
Request Bid Bonds.
Request Special Insurance for Projects.
Maintain Estimating Database.
Perform other duties as required or assigned.
Requirements
Proven experience as an Administrative Assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
High School degree: additional qualification as an Administrative Assistant or Secretary will be a plus.
Procore and B2W experience is a plus.
