Professional Receptionist at Busy Upscale Office
Looking to hire a receptionist to add to our team of 5. The following criteria are a MUST:
- Reliable transportation to Rocky Point, Tampa
- Available business hours Monday – Friday 8:20 am – 5 pm
- Computer proficient
- FaceBook proficient
- Enjoys receptionist work
- Good writing skills
- To be considered for an interview, locate the typo in the ‘description’ section below and email it along with your resume to the email noted on this page: www.onpointexecutivecenter.com/interview
The majority of calls are all inbound and software-assisted
- This is NOT a telemarketing position
- Professional dress/appearance is a must
- PLEASE, only apply if you enjoy dressing professionally every day without a reminder
- Excellent verbal communications skills
- Multi- task oriented
- Can answer multi-line phone with software assistance
- Can work alone and with a team
****Please note, if you do not fit the above criteria, please do not apply****
We are looking to hire immediately. We are seeking someone who is naturally friendly with a can-do attitude. Most of what we do is trainable, but the right attitude is your key to being successful within our company.
We provide a professional work location, a fun environment to learn new skills, and a supportive team atmosphere. We are looking for a special person to join our team. Please do not wait as this position will not last long!
Receptionist / Executive Assistant
Description:
The receptionists at On Point steer the ship and create the first impression for our clients and our clients’ clients. A friendly face and attitude is a must and will make or break the success of this employee.
This role is entrusted with confidential information, handles incoming and outgoing communication on behalf of the clients, staff, and executives, makes authorized business decisions, often reads, researches, routes correspondence, records messages, corresponds directly with other executives, managers, vendors, customers, partners. A professional demeanor is mandatory.
Our clients rely on us to create a stellar first impression for their clients. It is what we are paid to do. A friendly servant’s attitude is our key to remaining #onpoint.
Typo: Hello, I am the typo you are gnikool for!
Responsibilities
General Administrative Assistance
- Produce information by formatting, inputting, editing, retrieving, copying
- Assist executives with personal tasks as needed
- Participate in the preparation of company events (approximately 6 per year)
- Support team’s corporate initiatives
- Welcome guests and customers by greeting them, in person or on a call
- Create spreadsheets of data
- General knowledge of smart phones, tablets and laptops
- Make authorized business office decisions
- Typing, filing, and data entry as needed
- Accept, log, and notify appropriate parties of packages that arrive
- Accept and log payments for clients from their clients
Email & Communication Management
- Email communications
- Answer busy incoming calls along with 3 other receptionists
- Accountable and responsible for safeguarding confidential information
- Act as first line of communication with anyone who visits our office in person
- Provide a bridge for smooth communication between the Executives and internal departments
- Acting as a “barometer,” having a sense for the issues taking place in the environment and keeping the Executives and staff updated
- Maintain client relationships
- Gain trust and cooperation from others
Meeting & Calendar Management
- Manage clients calendar of appointments – scheduling meetings
- Book onsite meeting and conference rooms
- Keep the working day in order
- Pre-test conferencing equipment prior to executive meetings when needed
Position Requirements
- High School Diploma
- Knowledge & Experience
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Proficient in Microsoft Office (Word, Excel, and Outlook
- Google Calendar and MS Outlook Calendar Management preferred
Qualifications & Characteristics
- Strong organizational and time management skills
- Detail-oriented
- Social media posting experience is a plus but is not mandatory.
- Basic WordPress experience is a plus but is not mandatory.
- Ability to multi-task and be flexible but achieve the requirements and deadlines required. Some days are filled with multiple tasks with a sense of urgency to all. However, it is necessary for this individual to stay focused, prioritize and complete time-sensitive tasks on time.
- Strong verbal and written communication skills
- Ability to resolve conflict quickly and productively
- Maintaining a professional demeanor in all situations
- Exercising good judgment in a variety of situations
- Maintaining a realistic balance among multiple priorities
- Demonstrating leadership to maintain credibility, trust and support with senior management staff
- Meeting deadlines in a fast-paced environment
- Reading skills; knowledge of grammar, spelling and punctuation
- Listening Skills: able to follow instruction from various management levels, and your ability to understand these instructions with little or no follow up.
- Writing Skills: writing emails, transcribing notes, recording meeting minutes
- Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and meet deadlines
- Ability to work under pressure
- Demonstrate proactive approaches to problem-solving with strong decision-making capability
- Emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Forward looking thinker, seeks opportunities and proposes solutions.
- Explore opportunities to add value to job accomplishments
Work Environment
- Upscale corporate office w onsite café, ATM machine, gym and waterfront patio
- Family owned and operated Christian based environment.
- 40-hour on-site work week
- No evening or weekend work
- Sitting for extended periods of time
- Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and other computer components
- Work hard – Play hard philosophy
www.onpointexecutivecenter.com
www.facebook.com/onpointexecutivecenter
A video overview of our office and services is available on the home page of our website.
Job Types: Full-time, Part-time
Experience:
- work: 3 years (Required)
Location:
- Tampa, FL 33607 (Required)
Work Location:
- One location
Benefits:
- Paid time off
Hours per week:
- 30-39
This Job Is Ideal for Someone Who Is:
- Dependable — more reliable than spontaneous
- People-oriented — enjoys interacting with people and working on group projects
- Detail-oriented — would rather focus on the details of work than the bigger picture
Schedule:
- Monday to Friday
