Job details
Salary $35,265 – $51,103 a year
Job TypeFull-time
Full Job Description
- Open & closing dates 06/29/2021 to 07/01/2021This job will close when we have received 100 applications which may be sooner than the closing date. Learn more
- ServiceCompetitive
- Pay scale & gradeGS 5 – 6
- Salary$35,265 to $51,103 per year
- Appointment typePermanent
- Work scheduleFull-time
Location
1 vacancy in the following location:
Relocation expenses reimbursed
No
Telework eligible
Yes as determined by agency policy
Duties
Summary
This position is located in the Support Services Division at the VA Regional Office (VARO) in St. Petersburg, FL. The incumbent participates actively in the management of the Administrative section of Support Services Division (SSD) by performing administrative and technical support duties, resolves problems associated with the administrative and technical work of the office, and ensure inventory of supplies is disbursed and maintained at adequate levels.
Responsibilities
- Provide reproduction services for Veteran’s records, including those covered by the Privacy Act and Freedom of Information Act, by photocopy machine.
- Reproduce and makes initial distribution to division of regulations, circulars, forms, and other correspondence transmitted to the Publications Control Officer Mailbox.
- Perform minor repair and maintains copiers within capabilities, utilizing knowledge of all printing/reproduction equipment used in the Publications Unit.
- Receive and process all orders for forms and publications, to include maintaining inventory of forms and order forms.
- Operate office automation equipment for the preparation of correspondence and reports, receiving and transmittal of electronic mail, and applications used.
- Execute timely and accurate processing of incoming/outgoing mail, operating a variety of office equipment to assist in the processing of mail and extended security of RO.
- Establish and monitor the operation of single- or multiple function equipment typical of a mail, duplicating and reproduction function.
Travel Required
Occasional travel – You may be expected to travel for this position.
Supervisory status
No
Promotion Potential
6
- Job family (Series)0303 Miscellaneous Clerk And Assistant
- RequirementsRequirementsConditions of Employment
- You must be a U.S. citizen to apply for this job.
- Selectees are subject to a background/suitability investigation.
- Selective Service registration is required for males born after 12/31/1959.
- A probationary period may be required for employees and supervisors.
Minimum Qualifications:
The Office of Personnel Management’s group coverage qualification standards, and any associated individual occupational requirements (IOR), covering white collar occupations in the Federal competitive service can be found: here
MINIMUM QUALIFICATION REQUIREMENT
In addition to the Individual Occupational Requirement listed above you may qualify based on your experience and/or education as described below:
To qualify at the GS-05 grade level, applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-04) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves (1) photocopying and/or preparing reproduction orders, (2) maintaining inventory of station bulk supplies and distributing those supplies as needed to other divisions; (3) processing incoming and outgoing mail including the processing of priority and express mail; and (4) compiling and summarizing information and data in order to provide internal control reports, mailroom data, etc.
OR
Applicants may substitute education for the experience required to qualify at the GS-05 level: Completion of a full 4-year course of study leading to an undergraduate degree (equivalent to 18 semester credit hours per year) from an accredited institution.
OR
Applicant may combine education and experience to qualify at the GS-05 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. To calculate, first identify the percentage of required education you have earned. Then identify the percentage of required experience you possess. Add the two percentages. The total percentage must equal at least 100 percent to qualify. For example, an applicant has 9 months of specialized experience and 75 semester hours of college (15 semester hours beyond the second year and the equivalent of 3 months of specialized experience). The applicant meets 75 percent of the required experience and 25 percent of the required education. The applicant meets 100 percent of the requirement for 1 year of specialized experience and is qualified for the position.
To qualify at the GS-06 grade level, applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves (1) preparing designated reports; (2) overseeing the unit mail management system to include diagnoses of equipment malfunctions, operating problems, and performs corrective adjustments; (3) analyzing supply levels on a recurring basis to determine the rate of utilization, and advising on when supply orders are required; (4) acting as liaison between management and other staff by providing guidance/assistance on procedures, and related matters for compliance.
Note: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge and skills, and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience you document, to include volunteer experience.EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.
There is no educational substitution at the GS-06 grade level.
Only education or a degree recognized by the U.S. Department of Education from an accredited college, university, school, or institution may be used to qualify for Federal employment. You can verify your education here
If you are using foreign education to meet qualification requirements, you must include a Certificate of Foreign Equivalency with your transcript(s) in order to receive credit for that education.
Applications submitted without the required supporting documents will not be accepted. An unofficial transcript; statement from the institution’s registrar, dean, or other appropriate official; or equivalent documentation is acceptable at the time of application. Education submitted must be appropriately accredited by an accredited body recognized by the Secretary of the U.S. Department of Education. For additional information, refer to the U.S. Department of Education web site at http://www.ed.gov/.Additional informationWork Schedule: 8:00 AM – 4:30 PM. Alternate work schedules are available.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. The full performance level of this position is grade GS-06.
Physical Requirements: The work requires some level of physical exertion such as extended periods of standing, frequent bending, reaching or similar activities necessary to set up, operate, adjust and monitor operation of equipment. The employee lifts a variety of moderately heavy materials and supplies such as mailbags or large paper stock. The Department of Veterans Affairs provides reasonable accommodations for persons with disabilities.
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed federal employee’s credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified for this vacancy. A well-qualified candidate is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualifications requirements for this position. Specifically, a well-qualified candidate will score 90 or above within the assessment portion of this vacancy. Information about ICTAP and CTAP eligibility can be found here
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
Notice to Applicants: Itis the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual’s employment experience will be used only to determine the person’s qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual’s personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination.
This job opportunity announcement may be used to fill additional vacancies.
How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Applicants who do not fully address in their resumes the specialized experience needed for the position (as described in the job announcement), or who do not possess the education to substitute for it, will not be referred for further consideration.
You will be rated on the following competencies based on your application for this position:- Customer Service
- Decisiveness
- Reasoning
- Technical Competence
If you are referred for consideration you may be asked to submit additional job related information, which may include responses to the knowledge, skills and abilities identified in the announcement; and/or completion of a work sample; and/or an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or your further consideration for employment.
After we receive application packages (including all required documents) and the vacancy announcement closes, we review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package does not support your questionnaire answers, we will adjust your rating accordingly.
Your application will be evaluated using the category rating method based on your responses to the assessment questions and the documents you submit. If you meet the basic requirements for the position, your application will be evaluated and placed into one of three categories:- Best Qualified Category – Candidates who meet the minimum qualification requirements and demonstrate a high level of the knowledge, skills, and abilities necessary to perform the duties of the position.
- Well Qualified Category – Candidates who meet the minimum qualification requirements and demonstrate a satisfactory level of the knowledge, skills, and abilities necessary to perform the duties of the position.
- Qualified Category – Candidates who meet the minimum qualifications requirements.
Background checks and security clearanceSecurity clearanceOtherDrug test requiredNoPosition sensitivity and riskNon-sensitive (NS)/Low RiskTrust determination processSuitability/Fitness - Required DocumentsRequired Documents
- Resume
Resume- Your resume may be submitted in any format, however, we strongly recommend using USA Jobs resume builder as it contains all of the information required on Federal resumes.
- For qualifications determinations your resume must reflect hours worked per week, the inclusive dates of employment, and the level of your experience. If your resume does not reflect this information you will not receive credit for the experience.
- If you submit more than one copy of your resume, the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is “most recent.” It is your responsibility to check the status and timestamp of all documents you submit as part of your application. We would recommend that you not submit more than one version of your resume.
- If your resume includes a photograph or other inappropriate material or content, we will not use it to make eligibility and qualification determinations, and you may not be considered further for the vacancy.
- A legible copy of your DD Form 214, “Certificate of Release or Discharge from Active Duty,” showing all dates of service, as well as character of service (Honorable, General, etc.) is required. The member 4 copy of your DD Form 214 is preferable. Copies of DD-214’s can be requested here.
- Current active duty members must submit a signed statement of service from their commander dated within the last 120 days that reflects their expected discharge date, their release from active duty under honorable conditions, any medals awarded, and the timeframe of their service so that eligibility can be determined.
- Veterans or others (Spouse, Parents, Widows/Widowers) claiming 10 point preference must also submit an SF-15 and all documents indicated on the form as proof of type of preference. This includes a VA letter supporting your disability claim with the overall percentage listed.
- If you are unsure as to whether you qualify for veterans’ preference, please consult the U.S. Department of Labor’s Veterans’ Preference Advisor here
- If you are basing all or some of your qualifications on education or if a degree is required for the position, a transcript must be included as part of your application package.
- An unofficial transcript may be submitted, however, it must reflect the course names, levels, credits earned, grades received, and degree conferred if applicable.
- Your transcript (official of unofficial) must reflect the degree conferred date if you are substituting a degree for experience.
- A photocopy of your degree is not acceptable in lieu of a transcript.
- An official transcript will be required at a later date if you are selected for the position.
- Whenever possible it is preferable that you submit copies of official transcripts. Unofficial transcripts may lack essential information necessary for a full evaluation of your qualifications.
- Certification of expected separation, reduction-in-force separation notice, or notice of proposed removal; and your most recent performance evaluation; and an SF-50 demonstrating your separation or the position you will be separated from; or
- Worker’s compensation separation (agency certification of inability to place employee and notification of separation or a separation SF-50; or
- Disability annuity termination (notification from OPM of disability annuity termination and separation SF-50 of the last position held); or
- Military reserve or National Guard technician special disability retirement annuity under 5 U.S.C. 8337(h) or 8456 (certification of special disability retirement annuity from a military department or National Guard bureau and separation SF-50 of the last position held).
- BenefitsBenefitsA career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Help
This job is open to
- The public U.S. citizens, nationals or those who owe allegiance to the U.S.
Clarification from the agency
All U.S. Citizens
