Provides administrative support to a Region and Vice President as well as his/her direct reports to include Directors and Managers. Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper/electronic documents, arranging travel, coordinating meetings and greeting internal/external constituencies. Performs project work by conducting research, updating social media/websites and preparation of briefing charts and other presentation materials. Essential Functions:
Schedules and cancels meetings and revises calendar(s) based on priority and important changes.
Oversees and administers department specific programs or long range assignments.
Designs and produces varies reports and presentations for multiple department projects and meetings.
Coordinates travel arrangements and prepares expense reports.
Produces, formats and edits correspondence and documents.
Creates and maintains necessary tracking/coordination spreadsheets.
Schedules department events, conference facilities, weekly/month department meetings, and plans and negotiates food and site locations where necessary.
Takes meeting minutes.
Organizes and distributes hard copy mail and email/phone distribution lists.
Organizes and distributes department reports and/or materials.
Receives and processes bill payments.
Researches, prices and purchases office supplies.
Oversees and manages department payroll.
Performs special projects as assigned. Education: A high school diploma. An Associate’s Degree in a related field preferred. Experience: 2-4 years experience as an administrative assistant supporting a high level executive in a face paced and/or growing organization. Working knowledge of the healthcare industry preferred. Special Skills (e.g. 2nd language): Strong interpersonal and communication skills Ability to interface with personnel at all levels Ability to effectively manage/coordinate simultaneous projects ability to be flexible and multi-task Strong time management skills Strong initiative and customer service focus Strong organizational skills and the ability to meet strict deadlines Demonstrated ability to deal with confidential information Strong attention to detail Solid knowledge of office management (answering phones, setting up files, record keeping etc) Ability to work as part of team and with other administrative assistants Strong typing skills Technical Skills/Requirements: Proficient in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook. Ability to type at least 50-60 words a minute. Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc.
For more information, visit: http://www.indeed.com/viewjob?from=appshareios&jk=62ff7574a8d33990
