Hinshaw & Culbertson LLP, a national law firm, currently has a full-time employment opportunity for a Project Assistant supporting our Ft. Lauderdale office. We offer competitive compensation and an excellent benefits package.
Position Summary:
The Project Assistant is responsible for opening the Insurance Services group’s daily new matters, coordinating appeal responses, contacting clients regarding billing/payment issues, developing team reports regarding billing time and matter assignments, and assisting with various other project assignments as needed.
Duties and Responsibilities:
- Open files, prepare budget spreadsheets in Excel, and send weekly case summaries to the team.
- Ensure appeals are responded to in a timely manner.
- Act as a liaison with clients regarding new matters and coordinate the opening of new matters.
- Prepare case management spreadsheets specifically utilized by the group.
- Coordinate daily new matter assignments.
- Generate various other team-specific new matter forms and letters pertaining to new matters.
- Generate new matter information sheets in Microsoft Word.
- Update billing attorneys contacts utilizing Outlook.
- Completes various other administrative project assignments upon attorney requests, as needed.
Qualifications and Prior Experience:
- Minimum of 2 years of administrative experience in a law firm environment is required.
- Ability to prioritize and handle multiple projects at once while meeting deadlines and working in a fast paced environment.
- Excellent interpersonal and communication skills as necessary to work with personnel at all levels.
- Basic computer skills and working knowledge of software (Excel, Word and Window Explorer).
- Ability to work with minimal supervision and within tight deadlines to support projects and escalated issues as needed.
As an EEO/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.
