Health insurance
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Project Coordinator (PC) is responsible for all financial transactions for a wide variety of project types and must be organized, flexible and adept at multi-tasking. They are generally required to perform a wide variety of tasks daily, sometimes even simultaneously. They directly execute the financial aspects of assigned real estate projects throughout the project’s lifecycle from initiation to close out. The Project Coordinator is also responsible for various activities including but not limited to, process improvement, financial documents, communications (verbal & written) and template management.
BASIC JOB DUTIES
Demonstrate proficiency in the use and application of all PDS technology in support of Regional platform PMWeb– Projects & Financials
Microsoft Office Suite
ScanOne
VCMT (Vendor and Contract Management Tool)
JPMC Systems
Strong accounting and analytic skills
Comply with all JLL policies and procedures, including but not limited to ethics and business practice
Support data accuracy by working with PM/APM to reduce stales and DARM errors for assigned projects
Support the adherence of vendor agreements as it related to fees and process
Attend all required trainings (hosted by OMT, EHS, JPMC, etc.)
Support assigned projects from initiate to closeout
FINANCIAL DUTIES
Tracking and ownership of submitted PMWEB transactions which include escalation of non-timely approvals.
QAQC / input / routing of Budgets Reviews and monitors budgets to ensure each assigned project is adequately funded to support commitments and invoices from vendors.
Accurate PMWEB Budget transaction are used when created and routed in PMWEB Budget Entry – Initial Due Diligence / CERP funding (if applicable)
Budget Entry – Full Project Budget
PMWEB to SAP transfers Assist with moving funds from RE Costs (PMWEB/above the line) to Non-RE Costs (SAP/below the line) as directed by the Client. This can include AV Equipment, Bank Equipment, ATM, etc.
QAQC / input / routing of Commitments & Vendor Change Requests Issue approved Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) to vendors. Upload to PMWEB per document library folder structure guidelines.38100/JLL – Email approved Commitments (Purchase Order) and/or Vendor Change Request (Change Order) to Vendors for Signature & upload signed PDF to PMWEB for audit compliance.
JPMC – Email approved Email approved Commitments (Purchase Order) and/or Vendor Change Request (Change Order) to Vendors & upload signed PDF to PMWEB for audit compliance (Vendor does not sign).
Accurate Commitments created and routed in PMWEB Upload proposal to PMWEB based off folder structure
Correct Vendor ID used based off VCMT or JPMC Retained Vendor Tracker
Commitment created and routed in PMWEB
Accurate Vendor Change Requests created and routed in PMWEB Upload revised proposal to PMWEB based off folder structure
Correct Vendor ID used based off VCMT or JPMC Retained Vendor Tracker
Vendor Change Requests created and routed in PMWEB
Rout Deductive Vendor Change Requests at Closeout to reduce and close open commitments (once approved by appropriate party)
Invoicing Manage cradle to grave all vendor invoices and application for payments, inclusive of issues resolutions and tracking to payment.
Assist in aging reports inquiries for all vendors for both retained and non-retained vendors
Vendor point of contact for submission of invoices, monitoring and resolution
QAQC / input / routing of 38100 invoices Reviews all invoices and backup documentation (including lien waivers) for accuracy and completeness and is responsible to key into PMWEB for approval and processing.
Reviews all Payment Applications and backup documentation for accuracy and completeness and is responsible to key into PMWEB for approval and processing. Coordinates and tracks all progress payments to ensure timely payments and follows up on any submission issues
Understands all associated paperwork including change orders.
Review of all waivers of lien and affidavits including subcontractor waivers
For invoices that cannot be processed, work with PM and vendor for revisions
QAQC of invoices Reviews all invoices for accuracy and completeness and is responsible for entry onto JPMC invoice tracker.
For invoices that cannot be processed, work with PM and vendor for revisions
Ensure projects are closed / cancelled within 90 days SLA Partner with PM/APM to ensure project is administratively reconciled
Complete financial reconciliation (excludes JLL Commitment) for PMWEB. This is inclusive of Lien Waivers
Drive overall closeout / cancellation of project
Complete Project Completion Checklist (PCC) – status check is all green
Respond to financial inquiries which can include: Closeout / Cancellation status discrepancies
WIP (Work in Progress) inquires by the client and work with project managers to ensure timely accurate billing for all projects and timely close out of projects upon completion.
Ad Hoc
Generate ad hoc reporting for change order tracking, billing and other job cost analyses.
ADMINISTRATIVE DUTIES
Provide document upload for all financial documentation in PMWEB. Ensure documentation is comprehensive, accurate, and properly filed per document library folder structure guidelines.
Financial Milestone management (MS2 & 18) + project status for assigned projects, All other MS managed by Execution team
Fixed Asset Form Development
Submission and tracking of WRM submissions
Complete post-PIF tasks as directed by Operations Supervisor and Post-PIF checklist within 24hour SLA
Send approved Commitments (Purchase Orders/PO) and Vendor Change Requests (Change Orders/CO) to JLL and JPMC Vendors JLL Vendors – secure and save executed copies in PMWEB based off folder structure
JPMC Vendors – issue and save to PMWEB (signature not required)
EDUCATION AND EXPERIENCE
Bachelor’s Degree (BA/BS) or equivalent experience in the finance construction role. Plus, a minimum of two years related work experience to include budgeting, finance and or business analytics; or equivalent combination of education and experience.
KNOWLEDGE, SKILLS, AND ABILITIES
Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
Advanced proficiency in Microsoft Office Suite. Spreadsheet skill set to include advanced functions such as graphics, pivot tables.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!
