Job ID -27671082
Location- Largo, FL
Description
Supervised by: VP of Construction
Coordinates with: Estimating, Project Managers and Superintendents
Position Summary:
Provide administrative support to Project Management. Attend project meetings and performs administrative tasks associated with change orders, shop drawing acquisition and review, contact with subcontractors, contract revisions and material tracking.
Specific duties and responsibilities include, but are not limited to:
PC responsibilities for Awarded Projects Work with estimating department on turnover process and documentation Assign project #’s and move files from Estimating to Project Management when project is awarded
Once buyout process is completed by Estimating Enter Write up, Schedule of Values
Major Equipment Purchase Orders Issue letters of intent to include requesting lead times and submittal data
Subcontractors Issue letters of intent and request submittal data
Coordinate Turnover meeting from estimating to operations
PC responsibilities to assist Project Management Obtain and/or provide notice of commencements
File Notice to Owner
Certificates of insurance to General Contractor
Bid bonds & Performance, Labor & Materials Bonds Complete required forms, necessary signature, forward document to GC/Customer as required.
Process and Execute necessary permits that are required for construction projects
Set up, Organize and Maintain the construction project filing system on server
Red Folders for PMs Set up initial red folder with Project Tracking Data on server
Update files for PM use at project meetings
Assemble Contract and Subcontract Routing Process Review write ups for projects to catch errors
Input construction data using Vista by View Point (Software) to enter write-ups, schedule of values, change orders, subcontractor change orders
Subcontracts PM responsible for scope of work
PC assemble and distribute subcontracts, Request COI
Follow through to execution request COI
Contract Change orders and Sub-Change orders PMs responsible for uploading backup data for all types of change order to include but not limited to quotes, proposals and take off.
This information is provided to PC to send to GC, enter into Vista and follow through to final execution process. Update logs and file data as required.
Submittals Enter in submittals, update, create and distribute
Update tracking
Project Tracking Logs (Gold Sheets, Submittal, RFI and Change Orders)Create, update and maintain all project tracking logs on server and Vista
Purchase Orders and Direct Owner Purchases Information provided by Estimating to create letters of intent, request Submittals/leads times and release equipment as directed by PM
Update tracking logs
DOPs-generate paperwork, submit for review and approval, issue DOPs to vendors and tracking invoices in tracking log
Close-out Process Request O&Ms from our vendors for equipment provided
Assemble O&M books -PM to review for accuracy before distribution Manuals, all warranty letter in, startup reports, valve tag charts, controls and final Test & Balance report
Additional PC responsibilities Request and Maintain all COIs for all departments (Purchasing, Service, Constructions, Estimating)
Print Reports requested by PMs- weekly management reports etc
File current inspection test reports & daily reports that are provided by Superintendents.
Field team folder on server for Foreman Access Maintain and organize as needed for logs, forms, look ahead and testing documents.
Pre-Employment, Onboarding and Training Assist with interview scheduling, pre-employment process and onboarding orientation
Review Red Folder and job files with PMs, set up Surface Pros
Review job files with Foreman and Set up I-pads
File current inspection test reports & daily reports that are provided by Superintendents.
Inspections test
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