Project Management Administrator
Office Location Tampa, Florida
Discipline Project Management
Employment Type Full-Time
ENERCON is a multi-disciplinary engineering and environmental services firm dedicated to driving efficiency and sustainability throughout energy, power, and related technology industries. Our culture is defined by our commitment to excellence and investment in our employee’s growth and development.
Due to continued growth, our Power Delivery group is seeking a Project Management Administrator to join our team workingin our Tampa, FL location.
Responsibilities (including but are not limited to)
- Accumulate and compile accurate cost data to prepare the project budgets, prepare project Estimate-to-Completes (ETC), Estimate-at-Completion (EAC) and, Key Performance Indicators (KPI)
- Assist Project Managers in the development of Project Work Plans, Work Breakdown Structures (WBS), WBS dictionary definitions, and Earned Value (EV) methods & techniques
- Participate in project reviews and schedule update meetings with company or client management
- Inputs data in various scheduling, cost or EV management tools and generate schedules, labor hour reports, cost reports and EV reports.
- Prepare reports with critical deadlines, including client reports, internal trend reports, and project schedule compliance reports
- Examine a variety of recording and reporting documents and summaries to verify accuracy and conformance with specific functional, corporate, contract, government, or professional accounting requirements
- Maintain the established project costs/schedule program and prepares schedule/cost status reports
- Reconcile reports and financial data with other records on file. Identifies inconsistencies, deviations from policies, and errors; performs appropriate corrective actions
- Process contracts/amendments/purchase orders
- Set up and maintaining projects in the project management and accounting system
- Distribute hours and people assignments in the project management and accounting system
- Run reports, analyzing data, identifying potential issues, and proposing solutions to Project Managers
- Reconcile actual charges to budgets to ensure revenue and financial posting accuracy
- Coordinate quality assurance project training and client required training
- Perform uploads of engineering products to client document portal
- Perform editorial reviews of technical documents. This review consists of procedural adherence as well as readability reviews.
- Plan, execute, and finalize projects according to established schedule and within budget.
- Understand, develop and maintain project management plans, project quality plans, and manage project staff to ensure project requirements are met.
- Assist in assembling subcontractor bid packages, processing subcontractor contract documents, and receiving and processing subcontractor invoicing
- Formulate / develop detailed project status reports.
- Foster and maintain working relations with assigned clients, act as a single point of contact for one or more assigned clients.
- Manage client interactions and negotiate / control job scope to client and the company’s satisfaction.
Required Qualifications / skills
- Bachelor’s Degree in Business Administration, Finance, or related industry experience in federal government, contract services, or engineering.
- Minimum 4 years of business administration, project controls or support role in a technical or consulting environment.
- Demonstrated business/financial aptitude.
- Must have the ability to effectively balance conflicting priorities.
- Excellent organization and time management skills, very detail-oriented, and ability to multi-task.
- Strong analytical skills and demonstrated ability to exercise discretion, judgment and always be professional due to the confidential nature of the project work.
- Ability to comprehend and carry out instructions and follow tasks to completion with minimal direction.
- Intermediate to Advanced computer skills including Microsoft Excel (including tables/charts/formulas) and Word (including formatting).
- Excellent communicator with the ability to work and communicate across all levels of an organization.
- Excellent attention to detail.
- Ability to travel less than 5% of the time
Employment requirement
- Ability to pass a pre-employment and random drug and alcohol screenings, ENERCON and client specific background checks, and annual motor vehicle record (MVR) according to company and client policies.
Must be legally eligible to work in the US without current or future sponsorship.
This job posting is subject to change at any time.
Enercon Services, Inc (ENERCON) offers excellent benefits and career opportunities as part of our culture of excellence. Our people are the driving force behind our work. Together, we advance industry and drive innovation.
ENERCON does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
Connect with us: www.enercon.com | LinkedIn
https://phe.tbe.taleo.net/phe03/ats/careers/v2/viewRequisition?org=ENERCON2&cws=37&rid=4150
