| My client, a large Commercial Property Management firm, is currently seeking a Property Administrator to provide administrative support to the Operations team. The primary responsibility of the role is to support the Property Manager and to assist with the day-to-day functions of the property and tenants. The Property Administrator may be required to act as liaison between the tenants and the Property Managers for property related issues and customer service skills are extremely important. The salary for this position is $40K + excellent benefits + opportunity for career advancement. For immediate consideration, please call Abby Rubin (604) 836 – 2672 and email resume to Abby Rubin Personnel.
ROLE AND RESPONSIBILITIES:
- Answer and direct all incoming phone calls. Provide assistance when possible and route calls to appropriate employees. Greet visitors and clients.
- Sort, organize and distribute all incoming mail. Prepare and send all outgoing mail and packages, including certified, overnight and special deliveries.
- Respond to tenant requests, including coordinating tenant work requests with engineering staff and vendors. Escalate issues to the appropriate Property Management staff.
- Distribute documents to Lease Administration such as certificates of insurance, commencement letters and other legal documents.
- Follow-up with customers to ensure service requested are completed to their satisfaction.
- Assist with sorting, coding and inputting of invoices.
- Ability to draft and write detailed documents and emails communications to tenants, vendors, and contracted firms to prepare reports and presentations, technical information in a clear and concise manner.
- Organize, compile and prepare reports for distribution.
- Set up and maintains files, materials, information, schedules and related data. The Property Administrator will maintain Property Management files, reports and related communications.
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
- Associate’s Degree plus 3+ yeas of administrative experience in a professional, service-oriented environment with significant public contact – or a similar combination of education and experience.
- Proficient with computer applications, including Microsoft Office & PowerPoint
- Excellent verbal and written communication skills with strong attention to detail and accuracy.
- Ability to multi-task with strong organizational skills, prioritization, and time management skills.
- Property management experience is preferred. Experience with Yardi software would be beneficial.
Job Type: Full-time
Salary: $40,000.00 /year
Required experience:
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