Property Administrator – Cushman and Wakefield (Tampa)

Job Description Summary

Responsible for performing the administrative functions of the Property Management Team assuring a high level of professionalism in Property Management issues, including timely response to and resolution of any tenant requests or concerns.

Job Description

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events as requested
• Assist in lease administration activities including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with Cushman & Wakefield’s policies and procedures
• Prepare and code invoices for property manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and owners and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Requirements

• High School Diploma/GED equivalent; Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite
• Strong organizational skills; detail oriented
• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
• Strong interpersonal skills
• Proven record of providing excellent internal and external customer service
• Excellent oral and written communications skills

Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
• May involve periods of standing, such as operating at a copier/fax/scanner
• Involves movement between departments, floors, and properties to facilitate work
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

Cushman & Wakefield is an Equal Opportunity/Affirmat​ive​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.