Job details
Job Type Full-time
Number of hires for this role 1
Qualifications
- High school or equivalent (Required)
- Driver’s License (Required)
- Yardi: 1 year (Preferred)
- Property Management: 1 year (Preferred)
Full Job Description
PROPERTY ADMINISTRATOR
JOB DESCRIPTION SUMMARY
Performs the administrative functions of the Property Management Team to ensure a high level of professionalism with property issues, including timely response to and resolution of any tenant requests or concerns.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Provide full administrative support, including phone support, typing correspondence (rent and CAM increase letters) and reports, filing and distribution of correspondence
- Maintain lease and contract files, as well as other files located within the property management office
- Monitor and maintain the property maintenance work order system; foster positive relationships with tenants and track service calls as required; prepare monthly reports for Property Manager
- Assist in lease administration activities, including tenant contacts and insurance information; generate reports
- Track and file vendor contracts and insurance certificates; maintain follow-up system for expirations
- Prepare and coordinate bid proposals and service contracts; prepare and code invoices for Property Manager’s approval; generate all special billings for tenants as required
- Ensure office is stocked with office supplies and other items required to maintain the office
- Assist with monthly and quarterly management reports as well as annual budget preparation
- Schedule and coordinate meetings/special events, as requested
- Perform any additional duties that might be assigned by the Property Manager or any officer of the company
KEY COMPETENCIES
- Communication Proficiency (oral and written)
- Customer Focus (internal and external)
- Organization Skills
- Initiative
- Multi-tasking
IMPORTANT EDUCATION
- High school diploma/GED equivalent; Bachelor’s Degree preferred
ADDITIONAL ELIGIBILITY QUALIFICATIONS
- Proficiency in Microsoft Office Suite
- Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information
- Must be organized, self-motivated and focused on results.
WORK ENVIRONMENT
This job operates in a professional office environment. Some travel required to properties in the Tampa Bay area.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Yardi: 1 year (Preferred)
- Property Management: 1 year (Preferred)
License/Certification:
- Driver’s License (Required)
Work Location:
- One location
Company’s website:
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
COVID-19 Precaution(s):
- Temperature screenings
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
