SUMMARY
Provides administrative support to the property to include but not limited to accounts payable, accounts receivable, contracted services and lease administration.
Essential Functions:
· Processing and coding of all accounts payable invoices at the property per established schedules.
· Ensure invoices are paid on time and review all past due invoices to ensure proper payment has been made. Research and request appropriate back-up from vendor if necessary.
· Various accounting duties as assigned to include general accounts payable processing.
· Send out monthly rent statements to tenants.
· Collecting rent and ensuring accounts receivable balances are minimized at the property.
· Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance.
· Assist with lease creation and renewals by working with supervisor and outside legal counsel to execute lease documents.
· Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI’s and COI requirements via letters.
· Maintain insurance software for tracking of COI’s on file that detail the insured and the policy expiration.
· Work directly with Insurance carrier to document and acquire appropriate coverage.
· Generating contracts for services at the property per supervisor’s direction.
· Providing quality assurance on contracted vendors as requested by the General Manager.
· Assisting in Move-In/Move-Out processes and procedures.
· Answering telephones and greeting visitors.
· Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matters to supervisor as appropriate.
· Other duties as assigned by supervisor falling within the reasonable expectations of an administrative position at a real estate services office.
Education And Experience:
· High school diploma
· Bachelor’s degree preferred
· Minimum of one year of administrative support experience required, including AP/AR experience and familiarity with financial statements. Property management administrative support preferred.
· Experience with Timberline, OneSite, Yardi or similar property management software is desired, but not required.
Knowledge, Skills, And Abilities:
· Outgoing individual with proven customer service skills.
· Candidate must have strong computer skills with the Microsoft Office suite of products and excellent verbal and written communication skills.
Job Type: Full-time
Salary: $40,000.00 to $45,000.00 /year
Experience:
- Commercial Real Estate: 2 years (Required)
Work authorization:
- United States (Required)
Work Location:
- One location
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Flexible schedule
