JOB TITLE: Property Administration and Support
REPORTS TO: Property Director / Accounting / President
SUMMARY DESCRIPTION
Florida property management firm seeking administrative support to assist the management team. Candidates must possess experience assisting in the performance of day-to-day maintenance and administrative operations for a multi-site commercial property management operation. Candidates will be required to have some computer/technical skills in order to be considered.
DUTIES AND RESPONSIBILITIES
- Assists and directs facility engineers in coordinating the day to day maintenance responsibilities including but not limited to repairs, preventative maintenance, installations, and construction in a timely manner and according to company policies and procedures in order to maximize the property’s occupancy and return on investment.
- Handle all incoming phone and email correspondence and transferring correspondence to the appropriate team member.
- Input, manage and follow up with all work orders in property software management system.
- Primary team member responsible for filing and maintaining overall organizational structure and equipment for the office.
- Primary team member responsible for building and management of property handbooks.
- Collaborate with management on business development projects.
- Assists management with correspondences, reports and general administrative projects.
- Answers questions for managers and owners, regarding maintenance issues and troubleshoots any problems that arise.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
- Hands-on experience in administration in the field of property management.
- Strong analytical, problem-solving skills, paired with the ability to prioritize tasks.
- Excellent attention to detail with strong organizational skills and ability to multi-task in a fast-paced setting.
- Professional business demeanor and ability to handle confidential and time sensitive information appropriately.
GENERAL INFORMATION:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.
The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.
The employee understands that the job description is neither complete, nor permanent and it may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice.
Job Type: Full-time
Salary: $14.00 to $18.00 /hour
Experience:
- Administrative: 1 year (Required)
- Real Estate: 1 year (Preferred)
Additional Compensation:
- Bonuses
Benefits:
- Health insurance
- Paid time off
Typical start time:
- 8AM
Typical end time:
- 5PM
Schedule:
- Monday to Friday
Benefit Conditions:
- Only full-time employees eligible
Work Remotely:
- No
