Property Coordinator – Power Design, Inc. (Saint Petersburg)

by | Sep 5, 2017 | Job Opportunities

Power Design has an exciting opportunity for an Assistant Property Manager to join the organization in beautiful St. Petersburg, FL.

SPECIFIC RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

  • Assist Property Manager with all aspects of day-to-day operations and administrative support as needed.
  • Vendor contract administration, bid summaries, and budget/variance report review.
  • Periodic property inspections and vendor walks.
  • Repairs/maintenance beyond monthly contracted maintenance.
  • Creation and maintenance of a filing and organizing system for Property Management documents.
  • Accurately prepare correspondence, purchase orders and other documents.
  • Prepare and maintain summary Excel spreadsheets.
  • Manage heavy incoming and outgoing e-mail traffic.
  • Prepare project meeting minutes when applicable.
  • Maintain and keep track of schedule/calendar using Microsoft Outlook.
  • Prepare monthly expense reports for Property Manager (as required).
  • Run errands as needed or requested.
  • Time coding for Property Manager and other staff as needed.
  • Provide backup support as needed or requested.
  • Other tasks and assignments as needed or requested.
  • Plan and coordinate property management events.

QUALIFICATIONS:

  • Real Estate Industry/Property Management/Construction Management experience required.
  • College degree preferred.
  • Technical proficiency with Microsoft Office (Outlook, Word, Excel), Adobe Acrobat/Bluebeam, internet navigation/research, strong typing skills.
  • Experience with internet based work Order software (i.e. Angus Anywhere, Workspeed, etc.).
  • Ability to work with little supervision: meet deadlines, prioritize assignments, provide recommendations and effectively communicate updates.
  • Experienced in supporting senior management as well as providing support to two or more people simultaneously.
  • Demonstrated self-motivator and proactive in managing long-term projects and assignments in balance with daily tasks.
  • Proven teamwork orientation and skills.
  • Strong verbal, written, communication, and organizational skills.
  • Should have flexible schedule and be able to work outside the core business hours (occasionally on short notice, and a limited basis) as needed.
  • Proven ability to manage multiple, fast moving priorities and adapt to change
  • Strong customer focus.
  • Ability to accurately proofread and edit.
  • Demonstrate and uphold all of Power Design’s core values, which include integrity, accountability, teamwork, innovation and growth.
  • Non-smoker.

BENEFITS: