Power Design has an exciting opportunity for an Assistant Property Manager to join the organization in beautiful St. Petersburg, FL.
SPECIFIC RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
- Assist Property Manager with all aspects of day-to-day operations and administrative support as needed.
- Vendor contract administration, bid summaries, and budget/variance report review.
- Periodic property inspections and vendor walks.
- Repairs/maintenance beyond monthly contracted maintenance.
- Creation and maintenance of a filing and organizing system for Property Management documents.
- Accurately prepare correspondence, purchase orders and other documents.
- Prepare and maintain summary Excel spreadsheets.
- Manage heavy incoming and outgoing e-mail traffic.
- Prepare project meeting minutes when applicable.
- Maintain and keep track of schedule/calendar using Microsoft Outlook.
- Prepare monthly expense reports for Property Manager (as required).
- Run errands as needed or requested.
- Time coding for Property Manager and other staff as needed.
- Provide backup support as needed or requested.
- Other tasks and assignments as needed or requested.
- Plan and coordinate property management events.
QUALIFICATIONS:
- Real Estate Industry/Property Management/Construction Management experience required.
- College degree preferred.
- Technical proficiency with Microsoft Office (Outlook, Word, Excel), Adobe Acrobat/Bluebeam, internet navigation/research, strong typing skills.
- Experience with internet based work Order software (i.e. Angus Anywhere, Workspeed, etc.).
- Ability to work with little supervision: meet deadlines, prioritize assignments, provide recommendations and effectively communicate updates.
- Experienced in supporting senior management as well as providing support to two or more people simultaneously.
- Demonstrated self-motivator and proactive in managing long-term projects and assignments in balance with daily tasks.
- Proven teamwork orientation and skills.
- Strong verbal, written, communication, and organizational skills.
- Should have flexible schedule and be able to work outside the core business hours (occasionally on short notice, and a limited basis) as needed.
- Proven ability to manage multiple, fast moving priorities and adapt to change
- Strong customer focus.
- Ability to accurately proofread and edit.
- Demonstrate and uphold all of Power Design’s core values, which include integrity, accountability, teamwork, innovation and growth.
- Non-smoker.
BENEFITS:
- National health and dental plans.
- Paid vacations and holidays.
- Life Insurance.
- Short and long term disability plans.
- 401(K) retirement plan.
- Flexible spending account.
- Incentive and recognition programs.
- National discount programs.
- Relocation opportunities.
