Summary/Objective: The overall summary of the Property Management Accounting Specialist pertains to accounting services for all property management related transactions.
· Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Responsible for processing various property management transactions.
Responsible for various accounting functions.
Responsible for assisting the accounting department, Controller and CFO.
· Competencies
High degree of accuracy and attention to detail is required.
Collaboration Skills – ability to interact with both internal and external customers at all levels.
Communication skills – verbal and written.
Ethical Conduct – utilize discretion and confidentiality as needed.
Organizational Skills – ability to multi-task, prioritize and be flexible with changing business needs in a team environment as well as manage deadlines and time constraints.
Personal Effectiveness/Credibility
Technical Capacity
· Work Environment/Dress Code
Dress code is business attire. Office/indoor environment
· Accounting Services
Process security claims and escrow release.
Remove and refund late fees.
Assist property managers with reviewing tenant and owner ledgers.
Process invoices for Residential, Commercial and HOA.
Prepare and process property management commissions.
Distribute property management emails and incoming mail.
Process and send owner distributions.
Set up seasonal lease charges.
Set up new Properties and/or Portfolios.
Post rent payments daily, prepare and scan bank deposits.
Process new leases and lease renewals.
Post payments received via Paylease.com and Pay Near Me program manually to tenant’s Ledgers.
Process HOA new homeowner packages including ordering of coupon books.
Process HOA and Commercial late notices, HOA estoppels.
Assist with inquiries/customer service/portal assistance/assist property managers.
Assist with various accounting tasks as needed.
Ensure all accounting policies and procedures are up to date and adhered to.
Additional Ad Hoc reporting as necessary.
· Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk and hear. This is largely a sedentary role; however, some filing and movement through the office is required. This would require but is not limited to the ability to lift files, open filing cabinets, and maintain office equipment. This job requires good hearing and eye sight for customer communication and computer input.
· Position Type/Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand however overtime hours must be approved by management in advance.
· Travel
Local travel when necessary
· Required Education and Experience
High school diploma or equivalent
1-2 years of accounting experience
Strong knowledge of MS Office (Excel/Outlook)
· Preferred Education and Experience
1-2 years of Property Management accounting experience
· Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Benefits
· We offer a comprehensive benefit package to include Medical, Dental, Vision, 401K Matching along with other ancillary benefits.
Berkshire Hathaway HomeServices Florida Properties Group has been locally owned and operated in the Tampa Bay area for more than 50 years and consistently ranks among the Top 25 companies in the Berkshire Hathaway HomeServices network. The company began as a single office in 1959 and has since grown into a full service organization with over 20 offices serving a 6-county area. Business partners Dewey Mitchell and Allen Crumbley aligned the original Tropical Realty with the Prudential Real Estate Network in 1988. Berkshire Hathaway, led by Chairman and CEO Warren Buffett, acquired the Prudential Real Estate network in 2012. Berkshire Hathaway is the fifth leading public company in the world.
All candidates must successfully pass a background check as well as a pre-employment drug screening.
Capstone Tropical Holdings is an Equal Opportunity Employer
Job Type: Full-time
Experience:
- PM Accounting: 2 years (Preferred)
Location:
- Trinity, FL 34655 (Preferred)
Work Location:
- One location
