Property Management Assistant – B Developments (Tampa) | CAREER REBOUND - Networking - Training

POSITION SUMMARY

Position is responsible for performing administrative duties in support of a portfolio of commercial real estate.

ESSENTIAL POSITION DUTIES

Assist with customer calls, prompt response, and work order management
Coordinate and track required inspections such as life/safety and elevators
Gather, maintain, and follow up on Certificates of Insurance and HVAC compliance/warranties/log
Prepare/Update Tenant Handbooks/Welcome Packages/Notices/Move-out Letters
Assist in preparing vendor bidding sheets and track proposals
Assist in processing vendor service contracts
Assist in the preparation of vendor documentations
Assist in performing data entry, maintain and create weekly reports
Ability to work with various software systems including MRI, Excel, Word, PowerPoint, Outlook, and Adobe Acrobat
Participate in general office administration and Property Manager as needed
Assist with ensuring invoices are sent to Corporate on a timely basis
Assist with tenant delinquencies follow-up/calls
Perform duties in accordance with the property management operating guidelines
May participate in conducting bi-weekly property inspections
May participate in conducting bi-weekly janitorial inspections
Update current Vendor lists for maintenance
Maintain Tenant contact list
Maintain Leasing Expiration Report
Update Hurricane Manual
Update Emergency Manual
Maintain card access systems and requests for assigned buildings
Create correspondence file for new tenants and maintain building files
Ability to be mobile to assist Property Manager in other property portfolios as needed.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

An Associate’s Degree or equivalent, preferred
Minimum of two years’ experience within a real estate management company preferred
Excellent written and verbal communication skills
Strong organizational skills, attention to detail, ability to prioritize work, ensure accuracy of work. Multi-tasker, and ability to work in a fast-paced environment
Strong customer service skills and ability to establish strong interpersonal relationships with team members, customers, and vendors

Job Type: Full-time

Property Management Assistant – B Developments (Tampa)