Urgently hiring
Job details
Salary $650 – $800 a week
Job Type Full-time
Number of hires for this role 1
Qualifications
- High school or equivalent (Preferred)
- Customer service: 3 years (Preferred)
- Microsoft Office: 3 years (Preferred)
- Driver’s License (Preferred)
- US work authorization (Preferred)
Full Job Description
Looking for a full-time property management assistant within temple terrace.
You will be assisting the senior property manager.
Perks of this Job include:
Job Training
Company Phone
Flexible Hours
Paid Holidays
We are looking for someone who can –
Collect, Log and Receive Rents from tenants.
Understand and know how to use Microsoft Excel, Word and Office.
Excellent Verbal and Communication Skills.
Bi-lingual a PLUS.
MUST have strong work ethic with a CAN DO attitude.
Must be able to inspect all areas of property.
Must have reliable transportation.
Local travel required between buildings.
Job Responsibilities:
- Accounts Receivables: Assist the Property Manager in monitoring the delinquency reports, pursuing tenant collections, and documenting all collection activities in the accounting system. Prepare tenant adjustment, write-off, and/or late fees in accordance with the terms of the lease, refund forms as required, and quarterly bad debt “no reserve” request forms. Review and close billable work orders in the tenant system. (5% of Time)
- Accounts Payables: Review and approve invoices per the designated signing authority in the Authority Matrix, ensuring appropriate supporting documentation is included and charges are accurate and allocated correctly. Work with the treasury department in processing vendor credit applications. Supports the Property Manager in preparing monthly accruals. Works with the Property Manager and Lease Admin to ensure property tax payments are processed in a timely manner. (5% of Time)
- Property Financials: Assist the Property Manager with the annual capital plan, operating budget, and reforecast. Supports the Property Manager in completing the monthly variance and capital reporting. (20% of Time)
- Lease Administration: Assist the Property Manager by understanding the lease terms and obligations, knowing terms for exercising options. Prepare commencement letters, and assist in monitoring and communicating changes in lease information (move in dates, vacate dates, monthly leases) to Lease Admin and Asset Management as necessary. Maintain letters of credit and tenant deposits, and provide related reporting to the Property Manager. (15% of Time)
- Building Maintenance, Construction, and Security: Assist the Property Manager with building inspections, maintaining the appearance and condition of the property by hiring appropriate vendors (soliciting and reviewing bids, preparing contracts, documenting any legal or risk management review of contracts or insurance coverage). Support the Property Manager in managing day to day maintenance, capital, and TI projects by preparing project schedule, monitoring activities, completing the punch list and tracking the budget. Conduct annual fire drills and other tenant trainings.
- Tenant Relations: Assists the Property Manager in implementing a tenant visitation program and maintaining a close relationship with contacts ensuring timely resolution of tenant requests. Plan tenant events in accordance with the budget. Respond to and enter tenant requests received outside of the tenant work order system. (25% of Time)
Job Type: Full-time
Pay: $650.00 – $800.00 per week
Benefits:
- Paid time off
Schedule:
- 10 hour shift
- On call
Ability to commute/relocate:
- Tampa, FL: Reliably commute or planning to relocate before starting work (Preferred)
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 3 years (Preferred)
- Microsoft Office: 3 years (Preferred)
License/Certification:
- Driver’s License (Preferred)
Work Location:
- Multiple locations
Work Remotely:
- No
