The Customer Service Rep — Field Services position provides administrative and customer service to clients in a high call volume environment. The CSR manages the day-to-day service dashboard, bids and work orders for the smooth functioning of service operations. This position reports directly to the Service Operations Manager.
Essential Functions:
- Research maintenance charge backs to ensure they are legitimate and give approval to charge the resident’s account
- Monitor maintenance costs per home in order to assist in achieving our company goal
- Assist in connecting utilities for vacant homes so they can be turned quickly Manage the Service Technicians’ daily schedules & assignments
- Meet with and assist residents with resolving outstanding maintenance issues
- Follow up with residents to ensure their work orders are completed to their satisfaction and in a timely manner
- Communicate via the portal and phone with SMS daily to ensure the vendors are resolving the resident issues
- Respond to vendor questions, quotes and other inquiries with a 24-hour period
- Review bids for scope of work, proper documentation and pricing; Approve bids in SMS Assist (SMS) under $1000.00
- Escalate resident complaints when needed
- Schedule in-house work orders directly with the resident
- Schedule move-out inspections with resident and assign to a field project manager
- Document service requests from residents in the Service Maintenance Portal in a timely manner
Work Environment & Physical Requirements:
The work environment characteristics and physical requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Requirements:
This position will spend long hours sitting and using office equipment and computers which can cause muscle strain. The position may also have to do some light lifting of supplies and materials from time to time, up to and including 20 lbs. The position requires talking, expressing or exchanging ideas by means of the spoken and written word to impart information to clients or to the public, and to convey detailed spoken instructions to other workers accurately, loudly, or quickly.
Environmental Conditions:
The office may be a busy environment. This position may have to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of internal and external customers. The environment may be busy and/or noisy and the incumbent will need excellent organizational, time, and stress management skills to complete the required tasks.
Sensory Demands:
Sensory demands include use of the computer, which may cause eyestrain and occasional headaches along with hand/wrist strains from using computer keyboard and mouse.
Mental Demands:
This position will manage a number of requests, job requirements and projects concurrently. Stress may be caused by the need to complete tasks within tight deadlines.
Vision:
See in the normal visual range, with correction if needed.
Hearing:
Hear in the normal audio range, with correction if needed.
Requirements
Skills and Abilities:
- Must be able to work well under pressure
- Excellent organizational skills
- Strong verbal and written communications skills as well as ability to problem solve
- Work collaboratively with team members
- Intermediate proficiency in MS Word, Excel, Outlook and Adobe
- Effective problem-solving skills
Minimum Qualifications:
- High school Diploma or GED
- Minimum 2 years of administrative experience in property management or related field.
- Knowledge of maintenance/construction terms and pricing
Preferred Qualifications:
- Previous experience using property management software
- Vendor management experience
Job Type: Full-time
Experience:
- Property Management: 1 year (Preferred)
- Administrative Support: 2 years (Required)
- Customer Service: 2 years (Required)
Additional Compensation:
- Bonuses
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
Team Environment:
- Working alone and with a team
Job Tasks:
- Answering customer questions
- Troubleshooting and solving problems
- Scheduling appointments
- Preparing reports
