Property Management Director – Carlton Arms of South Lakeland (Tampa)

by | Dec 29, 2020 | Job Opportunities

Job details

Salary From $70,000 a year

Job Type Full-time

Number of hires for this role1

Qualifications

    • Bachelor’s (Preferred)
    • Executive Director Leadership: 3 years (Preferred)

Full Job Description

Property Director
EXECUTIVE DIRECTOR

Reports to: St. Petersburg Corporate Office COO FLSA Status: Full-Time, EXEMPT

The Mahaffey Apartment Company is Owner and Manager of over 8,500 apartment units in Florida. This job description is for Executive Director Carlton Arms South Lakeland. This position is located at our 900-unit legacy property in South Lakeland, on Shepherd Rd a couple minutes west of Florida Ave.

POSITION OVERVIEW

The primary responsibility of the Executive Director position is direction of the overall operation, both financial and operational, of a Carlton Arms apartment community. This is a highly responsible managerial position. There are a broad range of responsibilities associated with the position that include, but are not necessarily limited to, general leadership, supervision, planning, fiscal management, tenant relations, employee relations, customer relations, site and Resident security, work place safety, employee training, inventory control, Resident interaction, etc.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

· Prepares weekly rental and traffic reports.

· Performs inspections of vacated apartments, completes move-out docs, and prepares reports, work orders, move-in sheets, etc.

· Performs frequent inspections of the entire property, paying particular attention to building and grounds maintenance, safety and liability concerns, etc. and makes assignments for repair, correction, etc.

· Authorizes all purchases, generates purchase orders and maintains associated records.

· Prepares and manages an operating budget and prepares a variety of reports for superiors, as directed.

· Reviews, approves and signs leasing documents.

· Performs credit checks for resident applications.

· Enforces company policies, rules, procedures, etc. associated with Residents and guests.

· Prepares and serves legal notices upon Residents where appropriate.

· Prepares and files eviction documents, attends court proceedings and accompanies law enforcement during eviction order enforcement.

· Monitors inventory levels and directs the ordering of needed equipment and supplies.

· Meets with Residents, Customers, Vendors, etc. to resolve issues and concerns.

· Monitors water consumption levels, maintains computer records, prepares and delivers inspection notices, schedules maintenance inspections, etc.

· Provide direct supervision for all other employees at the property.

· Prepares Resident newsletter and oversees distribution.

· Monitors activities of leasing office and intercedes for staff members that encounter hostile customers.

· Administers employee recognition and discipline, including termination.

· Maintains employee records.

· Reviews and approves all employee hiring, training and discipline, including terminations.

· Monitors monthly employee safety training programs and generates reports for Company Risk Manager.

· Investigates significant incidents (injury, property damage, etc.) and prepares written and photo documentation.

· Pursues compensation from responsible parties and insurance companies for losses suffered as a result of intentional or accidental negligence.

· Prepare and administer annual operating budget.

· Maintains lines of communication with superiors to insure they are kept informed of all issues of particular importance and to seek direction matters of major concern.

· Maintaining computer database of Parking Violation Notices issued on the property; performing follow-up investigation to identify owners; authorizing the towing of repeat violator vehicles from property after insuring proper notice has been issued.

· Reviewing, approving and signing all checks and financial documents for the property.

KNOWLEDGE, SKILL AND ABILITIES

· Computer proficiency, preferably MAC, including Microsoft Office programs.

· Ability to communicate with others in a clear and effective manner and to follow directions.

· Ability to establish and maintain effective working relationships with co-workers and superiors.

· Ability to apply sound decision-making

· Ability to demonstrate teamwork by assisting co-workers

· Ability to communicate professionally and adapt interpersonal skills to a variety of audiences

· Must have a valid Driver’s License

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully preform the essential job functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continually required to:

· Stand, walk, sit, use hands and fingers to handle, feel or grip, and reach with hands and arms while performing standard duties.

· Frequent use common office equipment, telephone, computer, keyboard, mouse, two-way radio, and variety of different keys.

· Safely operate golf cart around the property.

POSITION SPECIFICS & BENEFITS

  • Full-time position; Monday through Friday 9:00 a.m. – 6:00 p.m.

· PTO Accrual

· Health/Dental/Vision/Life Insurance available after 75-day waiting period

· Good background required

· 90-day probationary period

DISCLAIMER

Mahaffey Apartment Company and Carlton Arms of South Lakeland are Equal Opportunity Employers. In compliance with the Americans with Disabilities Act, Mahaffey Apartment Company will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The above information on this description has been designed to indicate the general nature and level of work performed by employees. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Management reserves the right to add to or modify the duties and/or responsibilities of the Executive Director position at any time.
Related keywords: property manager, property management, director, real estate, director of property management

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Day shift
  • Monday to Friday

Education:

  • Bachelor’s (Preferred)

Experience:

  • Apartment or Hospitality Industry: 5 years (Preferred)
  • Executive Director Leadership: 3 years (Preferred)

Work Location:

  • One location

Company’s website:

Benefit Conditions:

  • Waiting period may apply

Work Remotely:

  • No

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