Property Manager 60-70K
The Property Manager is responsible for all activities required to successfully manage
and supervise a medical office mix use building.
Responsibility:
To ensure the highest standard in property operations ensuring a superior
customer experience and fiscal management. The property manager has front line responsibility
for assuring the timely preparation of the annual operating budget, operating expense estimates
and reconciliations and the physical plant of the assets within the portfolio.
Reporting Relationship
This position reports to the senior vice president of property management, or in his / her absence
the executive vice president of real estate development / asset management
Position Responsibilities
The property manager must have the ability to remain calm and respond quickly to resolve
problems which may arise in day-to-day operations, be resourceful and self-directed, complete
multifaceted tasks under demanding conditions to accomplish desired results, be detail oriented,
maintain a high level of confidentiality, and project a professional image and a positive attitude.
- Financial and fiscal management.
- Prepare draft of annual operating budgets for assets in the portfolio.
- Approve and process vendor invoices for payment.
- Review monthly financial statements paying particular attention to income and expense
- variances.
- Assist with the preparation of proper accruals, both monthly and at year end.
- Prepare monthly property summary reports including short term cash flow analysis,
- summary of monthly cash flow, variance report, narrative of building operations.
- Prepare first draft of annual operating expense estimates and reconciliations.
- Monitor receivables reports on a regular basis throughout the month and assure tenant
- compliance with all lease provisions.
- Direct on-site team and outside vendors with building maintenance and capital
- improvements
- Assume overall responsibility for the portfolio’s physical plant [ interior and exterior ].
- Personally inspect each property in the portfolio at least quarterly, and more often as
- required, and prepare a written report of findings and resolutions for senior management.
- Monitor the Service Request System ensuring the timely dispatch and
- completion of tenant service requests.
- Prepare, update and review regularly the preventative maintenance schedules for each
- asset in the portfolio.
- Obtain proposals from third parties to perform all required work and submit
- recommendations to senior management for approval.
- Assist senior management with forecasting the capital needs to determine future
- investment requirements.
- Review life expectancy reports and recommend appropriate adjustments to senior
- management when needed.
- Tenant relations and development.
- Respond to tenant phone calls and emails in a timely manner and assist with problem
- Follow up with tenants to ascertain tenant’s satisfaction with work performed.
- Assist tenant development in the coordination of tenants moving into the building
- Coordinate distribution of the tenant manual and the return of necessary forms from
- Schedule elevator access and punch list completion follow up
- Prepare or review emergency procedure manual
- Conduct emergency procedure training and drills with tenants.
- Assist with preparation, distribution/review of tenant satisfaction surveys
- Analyze lease rollover exposure monthly and review same with senior management
- Assist senior management with tenant build out supervision
- Employees will be required to work as a team and follow any job related instructions and to perform any other requested duties
- Team members are expected to perform these duties with an enthusiastic attitude and to assist wherever necessary to accomplish the Company’s overall goals.
QUALIFICATIONS:
Education: Bachelor’s degree preferred in business, finance or real estate; professional
real estate designations (CCIM, CPM, RPA.) a plus.
Experience: Minimum 7 years Property Management or related experience. Healthcare
property management experience a plus.
Skills & Knowledge: Excellent verbal and written communication skills; ability to
analyze problems, develop and support solutions; ability to interact with all levels of
personnel; ability to work independently at times in a high stress environment; PC and
internet literate with knowledge of Excel and Microsoft word; detail oriented, highly
organized and familiarization with Timberline or similar property management software
Send word formatted resume to [email protected]
