Job Description
MoreSpace Management, LLC is a full service commercial real estate property management company based in Winter Garden, Florida. Our Tampa, Florida office is the main hub that oversees the office and industrial real estate portfolio. The company currently manages 14 properties totaling 1.7 million square feet in Florida, California, Arizona and North Dakota.
The Property Manager position supports and assists in the management of commercial real estate, primarily commercial office buildings, in accordance with the Management Agreements. The Property Manager is involved in all aspects of day-to-day operations of the property, including accounting, tenant relations, maintenance and repair, security, janitorial services, landscaping, etc. The Property Manager handles tenant complaints and service requests and must be familiar with the terms of tenant leases. The Property Manager assists in the preparation of the annual budget, reporting and financial performance of the property.
Specific Duties
- Provide excellent tenant service. Respond to tenant request/problems in a timely and courteous manner and generate work orders directed to maintenance staff or vendors. Follow up with the tenant to ensure satisfactory resolution of the issue. Ensure that there is 24-hour emergency coverage for the property at all times.
- Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
- Ensure that property lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
- Assist with administering tenant occupancy including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, rent collection procedures, and maintenance request procedures.
- Become proficient with the accounting/property management software. Monitor all key dates and other operational/lease requirements within the system (e.g. COI’s).
General Duties
- Prepare memos, letters, emails, maintain files, prepare expense reports and other administrative forms, copying, and arrange for courier service and overnight deliveries as necessary.
- Maintain office clerical, filing and record keeping systems within property management software.
- Assist in the production of monthly and annual reports.
- Assist in preparation of transaction related documents.
- Maintain contact and other databases for properties.
- Aid in the production of departmental report (e.g. financial statements, RFP’s).
- Assist Director of Facilities Management with obtaining estimates/bids for repairs at the properties, contractor coordination. Generate and track work orders.
- Input new leases into the property management software.
- Coordinate tenant move-ins and move-outs.
- Sort, code and ensure accuracy and compliance with contracts of all property related invoices.
- Coordinate and schedule appointments, meetings and conference calls.
- Collect and organize all property information in a format for quick reference.
Financial
- Detailed verification of all invoice amounts and information with approved work orders or contracts.
- Ensure proper property coding on invoices.
- Investigate cost reduction opportunities.
- Calculate utility bill-backs to tenants.
- Assist accounting with questions related to the property and resolution of vendor issues.
- Assist accounting with questions related to annual CAM reconciliation process.
- Assist accounting with annual budgets.
- Review preliminary monthly financial statements including budget/actual and trailing income statements checking for accuracy, irregularities and property performance trends.
Position Requirements:
-Four year degree or equivalent experience. Minimum of 3-5 years experience in property management.
- Familiarity with accounting software (Yardi) a plus.
- Exceptional communication and organizational skills and the ability to work under pressure.
- Must be detail oriented and accurate with numbers; self-motivated and self-directed.
- Ability to work with staff in solving problems and ability to take direction and function as part of a team.
Company Description
MoreSpace Management, LLC is a drug free workplace.
