The Brokerage Admin/Training Specialist provides a broad range of administrative assistance to Sales Agents and Management and is responsible for welcoming guests, answering phones, expediting transnational work relating to the listing and sales of commercial real estate, new agent training, as well as performs various administrative and marketing tasks related to commercial real estate brokerage.
Nature and Scope of Position
* Brokerage administration and transnational tasks – process new listings to include: proofing and editing according to the published editorial style guide, executing out-of-state compliance procedures, creating materials with company programs, and processing additional changes as necessary.
* Create files and adhere to the company’s filing system.
* Generate, copy, scan and bind documents for use by management and agents.
* Assist Operations Manager in the processing of closings and under contracts.
* Utilize postage machine and other shipping methods.
* Assist in maintaining cleanliness of staff area, kitchen etc., as well as with the stocking of supplies and the basic maintenance of copiers and other office machines.
* Cross-train in Operations Manager duties for coverage as needed.
* In-office coordination for firm-wide technology/similar launches.
* Assisting in maintaining Regional Manager’s calendar including scheduling webex meetings, maintaining recurring meetings.
* Back-up phones/front office support relief per company standards.Back-up phones/front office support relief per company standards.
* Training and support to new agents, originators, agent assistants, staff and management – Learn and conduct training in accordance to established training modules for all software, firm
* applications and policies/procedures. This training will be conducted on an ongoing basis as directed by the Operations Manager. The software, applications and policies/procedures include (but are not limited to):
Internal Propriety Programs
Salesforce
CoStar
LandVision
LexisNexis
WebEx
Constant Contact
VOIP Telephone System
Marketing/Branding Materials
Transaction File Management
I.S. Dept. Tools: Mobile Device Setup, New User Network Set-up & Computer Requirements, Agent Computer Maintenance, etc.
‘Do Not Call’ Compliance
Required Knowledge, Experience and Attributes
* Strong computer skills including MS Word, Excel, PowerPoint, and Outlook; InDesign helpful.
* Strong editing skills, i.e., spelling, grammar, punctuation
* Some previous experience in a training capacity preferred
* Professional appearance and demeanor
* Be reliable and punctual
* Professional phone and customer service etiquette
* Possess a friendly, proactive attitude and a strong desire to learn and progress within the firm.
* Real estate knowledge helpful
Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available.
Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with more than 1,800 investment sales and financing professionals in 80+ offices throughout the United States and Canada.
Marcus & Millichap closes 4.5 transactions every business hour – more than any other real estate investment brokerage firm in the nation. In 2017, the firm closed 8,979 transactions with a sales volume of approximately $42.2 billion.
The firm has perfected a powerful property marketing system that integrates broker specialization by property type and market area; the industry’s most comprehensive investment research; a long-standing culture of information sharing; relationships with the largest pool of qualified investors; and state-of-the-art technology that matches buyers and sellers.
Marcus & Millichap provides equal employment opportunities to all employees and applicants for employment without discrimination with regard to race, religious belief (including dress or grooming practices), color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. In addition to federal law requirements, Marcus & Millichap complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
