Job Type Full-time
Description
JOB DESCRIPTION
Summary/Objective
Enhances paralegal/legal assistant effectiveness by providing document management support; providing administrative support, anticipating needs, enhancing client relationships through highly professional communication.
ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Manages documents from a transactional closing.
- Packages documents into closing binders for delivery to authorized external sources using technology means such as I-manage share, flash drives, etc.
- Organizes proper closing packages into the DMS system.
- Completes title policy issuance closing such as ensuring checks are sent to the title agency and all necessary checklist items are performed.
- Primarily directed by the paralegals to support client matter closings but also works directly with the attorneys or legal assistants.
- May represent attorney by communicating and obtaining information; or following-up on delegated assignments.
- May assist legal assistants in opening new matters or other tasks to support group efficiency and effectiveness.
- Maintains client confidences by keeping attorney/client information confidential.
- Updates job knowledge by participating in training; related reading; and through personal networks.
- Enhances department and organizational reputation by taking ownership and striving to exceed expectations. This includes potential changes in responsibilities as needed.
- Clocks in and out daily and at lunch for accurate time records. Also clock in and out if working remotely or after hours. Notify HR of anticipated overtime prior to working additional time, copying the attorney/paralegal requesting the additional time.
COMPETENCIES
- Technical knowledge
- Accuracy, error-free
- Thoroughness
- Ability to utilize Windows /MS Office Software (especially Excel)/Document Management Software, the firm’s financial software (time-entry, conflicts) and learn new technologies
- Collaboration Skills
- Communication Proficiency
- Adaptability
SKILLS/CHARACTERISTICS
1. E-Discovery Litigation
2. Document Management/Organization
3. Meet Deadlines
4. Appropriate Telephone Manners/Presentation, as well as Ability to Operate Phone/Voicemail
5. Office Experience – General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Client Relationships
SUPERVISORY RESPONSIBILITY
This position has no supervisory responsibilities.
WORK ENVIRONMENT
This job operates in a professional office environment and requires professionalism, office appropriate attire and a positive attitude toward clients and other employees. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS
This is largely a sedentary role; however, some filing is required. This would require the ability to lift file box up to 30 lbs, open filing cabinets and bend or stand as necessary.
POSITION TYPE/EXPECTED WORK HOURS
This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m. There may be occasional overtime and assistants are sometimes expected to work beyond 5:00 to finish a project or to help fulfil client obligations.
TRAVEL
Occasionally may need to work in another office, client site or court.
REQUIRED EDUCATION/EXPERIENCE
- High school diploma.
- Two years of legal E-Discovery experience.
ADDITIONAL ELIGIBILITY REQUIREMENTS
None required for this position.
AAP/EEO STATEMENT
Trenam Law is an Equal Opportunity /Affirmative Action Employer.
OTHER DUTIES
Please note this job description may not be comprehensive for this position in that listed duties, responsibilities and activities may change at any time with or without notice.
