Job details
Job Type Full-time
Full Job Description
Under general supervision, uses knowledge and skills obtained through education, experience and/or training to provide a wide variety of administrative and project support services to Construction Project Managers in the Corporate Real Estate (CRE) department. Detailed instructions and established procedures and prescribed guidelines are provided to perform a variety of tasks requiring some evaluation, originality or ingenuity in making routine decisions. Supports the Project Managers in preparing budgets, establishing new vendors, issuing Purchase Order (PO) requisitions, issuing Purchase Order Change Order requests, and submitting invoicing/vouchers for payment. Provides coordination between internal partners and external vendors/landlords for the real estate transaction team. Recommends solutions to complex problems. Regular contact with internal customers and outside vendors is required to identify research and resolve problems.
Essential Duties and Responsibilities:
- Works extensively with multiple modules of the PeopleSoft system.
- Main contact responsible for supporting Real Estate Construction Project Managers with project administration within the PeopleSoft system.
- Establishes new and revises existing vendor records within the PeopleSoft system.
- Coordinates with Project Managers and vendors to accurately enter and issue Purchase Order Requisitions and Purchase Order Change Orders.
- Coordinates with Project Managers and vendors to accurately enter and issue invoices/vouchers for payment.
- Proactively researches and resolves Purchase Order and invoice/voucher issues with appropriate internal/external parties.
- Works extensively with the Accounting group to code project assets to appropriate GL accounts and provide necessary documentation to support project financial close-out.
- Assists real estate transaction team with compilation of real estate documents for internal approval.
- Coordinates contracts and other legal documents between internal and external parties as needed.
- Supports Director, CRE Project Management and Manager, CRE Project Management by identifying process inefficiencies and offering improvement recommendations.
Qualifications
Knowledge, Skills, and Abilities:
Basic Knowledge of:
Project management concepts and methodologies.- Concepts, principles and practices of providing administrative support.
- Purchase Orders.
- Accounting/financial systems.
Skill in:
Organization and time management.- Understanding complex problems as well as knowing when to ask for help.
- Operating standard office equipment and using required software applications.
- PeopleSoft experience preferred.
- Microsoft Excel, Word, and PowerPoint.
- Basic finance and accounting.
- Interpreting contract terms
Ability to:
Attend to detail while maintaining a big picture orientation.- Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
- Communicate effectively, both orally and in writing.
- Work independently as well as collaboratively within a team environment.
- Provide a high level of customer service.
- Establish and maintain effective working relationships at all levels of the organization.
- Identify new or alternative ways to improve practices and policies.
- Adapt to new practices and policies, including new software applications.
Educational/Previous Experience Requirements:
Associates or Bachelor’s degree with a minimum of three (3) years’ experience working in a professional office environment.
~or~
- Any equivalent combination of experience, education, and/or training approved by Human Resources.
Licenses/Certifications:
None required
Raymond James Guiding BehaviorsAt Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm’s core values of client-first, integrity, independence and a conservative, long-term view.
We expect our associates at all levels to:
- Grow professionally and inspire others to do the same
- Work with and through others to achieve desired outcomes
- Make prompt, pragmatic choices and act with the client in mind
- Take ownership and hold themselves and others accountable for delivering results that matter
- Contribute to the continuous evolution of the firm
Job Facilities Management
Primary Location US-FL-Saint Petersburg
Organization Office Services Admin
Schedule Full-time
Shift Day Job
Travel No
