Prestigious Commercial Real Estate Management Company is searching for Real Estate Service Administrator for its Tampa office!
Duties and responsibilities:
Variety of admin tasks for assigned staff including phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, etc.
Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. In accordance with prescribed standards.
Works with Building technicians staff and vendors to compile a list of maintenance items. May open work orders. Coordinates and monitors status of work assigned to vendors.
May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Comply with bid process guidelines. Assists with preparations of monthly and quarterly management reports.
Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
Administers accounts payable and accounts receivables. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.
Qualifications:
Ability to understand and carry out general instructions in standard situations.
Ability to solve problems in standard situations.
Requires basic analytical skills. Minimum of three years.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
Intermediate to advanced skills in Microsoft Office Suite and Excel.
