JOB SUMMARY
Under direct supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Performs a variety of administrative and clerical tasks for assigned staff including but not limited to phone support, distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc. Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards. Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Complies with bid process guidelines. Assist with preparations of monthly and quarterly management reports. Tracks and files contracts and insurance certificates. Maintains follow-up system for expirations Schedules and coordinates meetings/special events as requested. Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.
CERTIFICATES and/or LICENSES
None
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Basic skills with Microsoft Office Suite
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
For more information: http://cbre.referrals.selectminds.com/jobs/real-estate-services-assistant-11351
