Real Property Technician
ID3811Pay Range
Hiring Range: $34,611.20 – $45,011.20
Close Date:3/12/21
Working Title: Real Property Technician
Location: 509 East Avenue South, Clearwater, FL 33756
The portfolio of Real Property throughout Pinellas County may just be one of the most beautiful and diverse ones in the state of Florida! Currently we are seeking a Real Property Technician who will perform paraprofessional technical, administrative and clerical work supporting real estate services and management of real property owned, underwritten, managed, or administered by the County or County operations and public programs that require technical proficiency in applying property acquisition and real estate related services. This individual will also perform customer-service related functions via telephone, email and the County’s work-order management system, interacting with citizens, and supporting property management functions with internal stakeholders. In addition, the Real Property Technician performs specialized and complex technical work which includes property research, preparing reports, preparing real estate legal documents, and performing real estate and/or property management activities. They will maintain and manages the division’s database and all filing systems, assist specialists and manager on financial-related projects involving CAM reconciliation, lease and operating expense and lease revenue reporting.
Position Specific Requirements
Experience – professional experience in an office environment dealing with administrative matters, customer accounts, and service problems, or real estate management and/or property lease administration.
Education – degree in business, public relations, or related field.
- High School diploma or an acceptable equivalency diploma (GED) and at least 4 years of experience as described above; or
- Associate degree as described above and at least 2 years of experience as described above; or
- Bachelor’s degree as described above and some experience as described above; or
- An equivalent combination of education, training and/or experience.
Additional Requirements
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations may be required.
Highly Desirable
- Knowledge of commercial facilities and maintenance practices.
- Knowledge of computers and database management.
- Knowledge of lease administration.
- Knowledge of government real estate acquisition, sale, and leasing principles and practices.
- GIS Mapping or ESRi experience
- Knowledge of property appraisal methods and ability to analyze and understand appraisals
- Knowledge of title search, survey and environmental assessment/remediation techniques and skill to apply to real estate practices.
Illustrative Tasks
- Maintains and manages the division’s computerized database and all filing systems.
- Provides technical, administrative and clerical support to specialists and manager.
- Prepares and reviews contracts, legal documents such as licenses, easement, management agreements, County deeds, bills of sale, closing statements, resolutions, and warranty deeds.
- Gathers data regarding acquisition or disposition of mortgage secured, private, the County, and public-owned property.
- Prepares and coordinates Board of County Commissioners agenda items, contract reviews, and procurement packages.
- Assists in marketing surplus property, coordinates various closing procedures, coordinates with other County agencies concerning names and addresses of property owners or other interested parties, gathers location maps, parcel descriptions, and sketches, conducts title research, assists in the review of legal descriptions, and assists in furnishing appraisers and other contracted professionals with all essential material and assists the public.
- Prepares technical data, legal forms, and documents and performs data processing related duties including using available database, spreadsheets, and GIS programs, encoding data, data entry, and retrieval.
- Manages the allocation and enforcement of the Campus Parking Program.
- Assists in the hiring of appraisers, environmental firms, and other consultants.
- Performs other related job duties as assigned.
Knowledge, Skills, and Abilities
- Knowledge of Microsoft Excel, Word, PowerPoint.
- Knowledge of virtual meeting platforms for participation and meeting coordination purposes.
- Knowledge of administrative and procedural requirements concerning real estate sale and purchase transactions, property inventory, property management records/transactions, and related services.
- Knowledge of public and commercial real estate industry, loan procedures, title and valuation work, legal descriptions, and related means of locating property.
- Knowledge of business English, spelling, punctuation, real estate legal terminology, instruments, and formats.
- Knowledge of computer information systems used to locate property, validate ownership, and search for records.
- Skill in typing accurately at a reasonable rate of speed.
- Skill in performing business mathematical problems with accuracy.
- Skill in presenting technical information or analysis through oral presentations, written reports, or charts.
- Ability to read maps, aerial photographs, engineering scales, plats, site plans, engineering plans, and other related graphic aids and prepare simple drawings and charts.
- Ability to review property records, Official Court Records and other available data for in-house appraisals and title analysis.
- Ability to develop effective office and field work procedures, analyze facts, and exercise sound judgment.
- Ability to promote and maintain effective departmental and public relations.
- Ability to identify, analyze, and solve technical and clerical problems.
- Ability to communicate effectively with general public, customers, realtors, contractors, and staff to provide information correctly and concisely, orally and in writing.
