Job Description
Reception Duties: Daily
- Welcomes visitors by greeting them, in person or on the telephone.
- Phone coverage: Transferring calls appropriately to respective employee.
- On site visitors – maintain security by following procedures; monitoring logbook; issuing visitor badges.
- Distribute incoming faxes to respective department.
- Assist with supplies order for both branches.
Centralized IMV duties:
Send out invoices in a timely manner (within 24 hrs) based on branch mailing rules- daily.
- Print and prepare all invoice billing packets for daily distribution to clients.
- Update IVM per file/invoice daily.
- Assist with EDE’s corrections.
- Consolidate, manage & update, house mailing rules in centralized IVM database.
- Communicate/Resolve discrepancies with dept. managers in a timely manner via CRM system.
- Report to Accounting Manager –problem accounts & Trends
- Assist with process flow for problem accounts.
Reporting Structure:
- Reporting to Accounting Manager
Qualifications
Expectations:
- Work in a team to reach dept. goals
- Excellent verbal and written communication skills
- Experience with Excel to maintain vendor spreadsheets
- Professionalism
- Embrace process improvements
- Sense of urgency
- Attention to Detail
- Dependability
- Meeting training requirements
Additional Information
All your information will be kept confidential according to EEO guidelines.
