Reports to: Office Manager
Department: Office Support
Job Summary:
Answer incoming telephone calls, take messages and receive clients and visitors to the office.
Responsibilities:
Operate multi-line switchboard to receive and relay incoming calls.
Assist callers with requests and refer them to the proper parties.
Place conference calls, long distance and international calls as required.
Greet visitors and notify attorneys of their arrival.
Schedule the use of conference rooms.
Maintain a daily list of absent attorneys and staff.
General administrative duties, such as typing correspondence and preparing mail outs.
Assist the Office Manager with catering orders for events in the office.
Placing calls to hotels to secure rooms for travelers.
Perform related duties as assigned.
Minimum Acceptable Qualifications:
High School graduate.
Must have a pleasant, professional demeanor, a neat and professional appearance, excellent communication skills and demonstrate the ability to work under pressure.
Organizational skills and a pleasant disposition are essential.
Employees in this position must be able to accurately multi-task and work with little supervision.
Working Conditions:
This position requires sitting for long periods of time while operating a computer and telephone system. Employees in this position will receive two 15 minute breaks, but must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.
Job Type: Full-time
Work Location:
- One location
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
