Dental, Medical, Vision
Employment Type
Full-Time
Summary
Founded in 1920, and located in the heart of downtown, the Tampa Museum of Art inspires the residents of the Tampa Bay region and others around the world by providing engaging exhibitions and innovative educational programs that emphasize ancient, modern and contemporary art.
Under the supervision of the Executive Director, the Receptionist/Administrative Assistant plans and directs, or independently performs, diverse and highly responsible personal secretarial support duties to ensure efficient planning of Executive’s day-to-day time, as well as routine clerical and administrative functions, greet visitors and provide general information or guidance regarding activities conducted within the organization as needed.
Duties and Responsibilities
- Welcomes and directs visitors and clients meeting with staff; greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations.
- Coordinates, confirms and schedules travel, meetings, calendar and appointments for the Executive Director.
- Answers phone and directs phone calls to appropriate person.
- Prepares/Distributes agendas and schedules for meetings.
- Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
- Retrieves information as requested from records, email, minutes, and other related documents; and maintains filing systems as assigned.
- Responds to and resolves administrative inquiries and questions.
· Performs other duties as assigned that may be inherent in the position.
Special Requirements
· Prolonged periods sitting at a desk and working on a computer.
· Must be able to lift up to 15 pounds at times.
Qualifications
· Excellent verbal and written communication skills.
· Excellent interpersonal and customer service skills.
· Proficient in Microsoft Office Suite or related software.
· Excellent organizational skills and attention to detail.
· Basic understanding of clerical procedures and systems such as recordkeeping and filing.
· Ability to work independently.
- Ability to type at the rate of 50 wpm or higher.
- Spanish language skills a plus.
- A High School diploma or GED, and two (2) years of office support experience
· Two (2) years performing paraprofessional administrative support functions that entail implementing or coordinating office procedures.
Core Competencies
· Interpersonal Relations – Establishes rapport with others at all organizational levels, shows respect for others, considers and responds to the needs, feelings, and capabilities of others, establishes and maintains an open dialogue with others, works with others in a healthy and productive way.
· Customer Service/Teamwork – Is dedicated to internal and external customer service; committed to the TMA’s customer service standards, regardless of position; is able to work independently or as part of a dynamic team.
· Self-Management – Assesses own skills and abilities and identifies areas for improvement, willingly accepts constructive feedback, can work independently, or as part of a dynamic team, is able to produce under tight deadlines, can successfully handle multiple projects; possesses excellent organizational skills.
· Personal Integrity and Professional Conduct – Demonstrates dependability, honesty, integrity, trustworthiness, and credibility, models appropriate professional behavior, accepts responsibilities for own actions, maintains confidentiality, upholds ethical standards.
· Adaptability – Adjusts, modifies own behavior, remains flexible in response to changing situations and environments, new or rapidly changing information, and unexpected obstacles; maintains high performance, emotional composure, objectivity, and balanced perspective under pressure and shifting priorities.
· Oral and Written Communication – expresses ideas and facts in a clear and understandable manner appropriate for the individual or group; listens to and comprehends what others are saying.
· Organizational Awareness – Uses the organization’s formal and informal social, political, and technical structures to build relationships, negotiate solutions and accomplish goals. Stays open-minded, embracing key elements of diverse perspectives, adapting strategies as needs, expectations or the organizational climate evolve. Gets positive results for clients and/or visitors and other stakeholders, based on accurate assessments of what is realistic and whose support is essential.
Job Responsibilities
· Full-time, 40 hours per week primarily Monday-Friday 8 am – 5 pm
· Non-Exempt position
Other duties may be assigned that are not listed in the above description and the TMA may change the specific job duties with or without prior notice based on the needs of the organization.
To Apply
For consideration, please include a cover letter and resume with your application.
Company website: https://www.PuzzleHR.com
