Reynolds Parrino Shadwick, P.A. is an insurance defense law firm in the St. Petersburg area currently looking to fill a Receptionist/Administrative Support position. On-site office hours Monday through Friday 8:30 am and 5:00 pm.
SUMMARY
- Perform essential front desk operations, answering phones, directing calls and greeting visitors for busy law firm.
- Support Legal Assistants & Attorneys with faxes, mail, answering phones, and other day-to-day operations.
- Support Office Manager with monthly billing processing and organizing expenses.
- Perform duties necessary to accurately and timely produce client invoices in accordance with client billing guidelines
RECEPTIONIST DUTIES
- Operate a multi-line computer switchboard to answer, screen, transfer all incoming calls and retrieve all necessary information to assist clients. Review all voicemails.
- Greet all visitors entering the office and guide them to their appropriate location.
- Receive all incoming mail deliveries from USPS, FEDEX & UPS. Open, organize and provide all incoming mail to the proper recipient.
- Ensure front desk is occupied at all times for possible phone calls/visitors.
- Responsible for all incoming/outgoing faxes.
ADMINISTRATIVE SUPPORT
- Organize all incoming expenses and submit to the appropriate person.
- Input data into database program for monthly invoice processing.
- Processing monthly billing statements.
- Assist with special projects required by the attorney or office manager.
EDUCATION & EXPERIENCE
- Minimum High School Diploma or equivalent.
- 1-2 years experience in an office environment; Legal office a plus.
- 1-2 years experience answering phones and greeting visitors
- Notary Certificate a plus.
KNOWLEDGE, SKILLS & ABILITIES
- Familiar with multi-line phone systems (VoIP System specifically a plus)
- Applicant must have strong organizational skills, follow instructions, multi-task and meet deadlines
- Must have a thorough knowledge of office equipment and computer systems.
- Proficiency with Outlook, Word & Excel is required.
- Experience with Florida E-portal is a plus.
DETAILS
- Compensation based upon experience
- Full time In Office position Monday – Friday, 8:30 am to 5:00 pm (Remote work not available for this position)
- Competitive benefits package provided
- Must have reliable transportation
- Initial Zoom interviews performed
- Face coverings and social distancing practiced in office
Compensation: $12.00 to $14.00
https://reynolds-parrino-spano-shadwick-p-a.careerplug.com/jobs/1259750/apps/new
