Job Category – RECEP02711
JOB RESPONSIBILITIES
- Answer and direct all external and internal calls in a professional manner
- Greet and assist guests
- Ensure all visitors and guests sign in
- Pick up and drop off US mail, including prepare USPS or FedEx shipments
- Deliver packages received to staff as necessary
- Submit and manage maintenance requests with property management
- Provide hospitality services for conference room meeting setup (ordering food, room prep, etc.)
- Provide office support services to Administrative staff
- Maintain, stock and order office supply and break room inventory
- Maintain contacts on office database
- Coordinate maintenance of office equipment such as copier and printers
- Provide support on projects, as needed
- Other duties when assigned
JOB REQUIREMENTS
- 2 years of experience as a Receptionist/Administrative Assistant or office support
- Technical Proficiency which includes Multiple line phone system, Copiers, Printers
- Basic knowledge of Microsoft Office Suite including: Word, Outlook, Excel, PowerPoint
- Strong phone skills, both for incoming calls as well as external calls with vendors
- Professional demeanor, appearance and attitude
- Attention to detail
- Effective and concise verbal and written communication skills
- Strong initiative
- Team player, that works well with the entire group
- Efficient worker with good organizational skills
- Ability to work independently and manage competing demands while being adaptable and flexible
- Maintain confidentiality with sensitive information
- Emotional Intelligence
Qualifications
Behaviors
Required
Team Player: Works well as a member of a group
Enthusiastic: Shows intense and eager enjoyment and interest
Dedicated: Devoted to a task or purpose with loyalty or integrity
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Education
Required
High School or better in General.
Some college or better in Business Administration or related field.
Experience
Required
Prior experience working multi-line phone system
Must have experience with the following programs: Microsoft Office Suite: Word, Outlook, Excel, PowerPoint, Data Entry.
Prior reception/administrative experience of 2 years is required.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
