Full Job Description
The candidate will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
Responsibilities:
- Point person for mailing, shipping, supplies, and errands
- Organize and schedule meetings and appointments
- Organize office operations and procedures
- Assist in managing relationships with vendors
- Provide general support to visitors
- Perform review and analysis of special projects and keep the management properly informed
- Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
- Participate actively in the planning and execution of company events
- Responsible for developing standards and promoting activities that enhance operational procedures
- Allocate available resources to enable successful task performance
- Ensure security, integrity and confidentiality of data
- Oversee adherence to office policies and procedures
- Coordinate schedules, appointments and bookings
- Handle customer inquiries and complaints, managing phone lines and transfers
- Maintain a safe and secure working environment
Requirements:
- Proven office management, administrative or assistant experience
- Knowledge of office management responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and prioritise work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Computer skills and proficient in MS Office software packages
Key skills & proficiencies:
- Communications and phone systems
- Analysis and Assessment
- Judgment
- Problem Solving
- Decision Making
- Planning and Organization
- Time Management
- Attention to Detail
- Accuracy
- Initiative
- Integrity
- Adaptability
- Teamwork
- Process Improvement
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Work Location: One location
