DKP was established in 1974 as a general practice of planning and architecture. Since 1979, our firm has specialized in the design and rehabilitation of public work for commercial, municipal, and educational facilities. We have 10 employees, over half of which are women, and we are as diverse as the communities we serve.
For 44 years we have completed on-time and within budget, rehabilitation work on more than 50 buildings, all of which are members of the National Register of Historic Places, as well as over 300 municipal, commercial and educational projects, whose cost of construction is in excess of $1 Billion.
Job Description
We are seeking an exceptional Receptionist. In this role, you will act as the receptionist at our office, in addition to owning all support operations for the Executives. This includes managing calendar and travel management, preparing and processing paperwork and correspondence, and handling logistics for long-term projects and special client events. Your commitment to organization and careful attention to detail will help you succeed in this fast-paced environment.
Responsibilites
Manages the front desk reception area including phone calls, visitors, customers. Receives drop-in visitors and attends to visitors.
Assists in preparing various reports.
Provides general directions and information to all callers, visitors and provides assistance as needed.
Manages incoming and outgoing mail, postage machine, FAX machine operation and logging of use and maintenance of the reservation log for the center’s meetings rooms.
Monitors front desk supplies, copy, fax, name tags, message books, sign in sheet.
Orders postage as needed, maintaining daily postage log.
Logs all incoming/outgoing faxes and routing to appropriate department/staff persons.
Sorts all mail by program or staff person; calling key staff when checks come.
Receives/signs for/logs all incoming packages.
Trains back-up staff as needed; ensuring front reception area is maintained in a presentable manner.
Transfers calls from answering service and takes all messages.
Other duties as assigned by Supervisor.
Assist with data entry and clerical support.
Requirements
Previous experience in office experience
Previous experience in a real estate company
Strong organizational skills
Ability to prioritize
Ability to multitask
Written and verbal communication skills
Strong attention to detail
Ability to work under pressure
Ability to use Microsoft Excel, Microsoft Word, Quickbooks
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