Job details
Salary $15 – $24 an hour
Job Type Full-time
Full Job Description
Records Specialist I (001240)–(21000107)
JOB SUMMARY
Responsible for performing a variety of specialized clerical duties related to the storage, maintenance, and destruction of administrative, legal, and court records. Performs specialized complex work, which may require, depending on the area of assignment, data entry, processing, research, and filing of a variety of legal documents performed in an automated work environment; may work in various departments under the Clerk’s Office and could require public contact; reviews and processes a wide variety of official records and/or legal documents in accordance with Florida Statutes and other pertinent legal authorities. May require work in the Clerk’s records warehouse depending on position assignment.
CORE COMPETENCIES
- Customer Commitment – Proactively seeks to understand the needs of our customers and provide the highest standards of service
- Dedication to Professionalism and Integrity – Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve
- Organizational Excellence– Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations
- Success through Teamwork – Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals
JOB SPECIFIC COMPETENCIES
- Knowledge of general office policies, procedures, and practices.
- Knowledge of English grammar, spelling, and arithmetic.
- Knowledge of recordkeeping practices and procedures, court system, legal terminology, and organizational skills, as well as the ability to perform a variety of complex administrative duties.
- Ability to use various computer systems, software, and office equipment.
- Ability to exercise excellent communication skills, both orally and in writing.
- Ability to perform accurate computations and verification of data.
- Ability to establish and maintain effective working relations with government officials, other employees, and the public.
- Ability work with confidential and/or sensitive data and comply with legal advice restrictions for the Clerk’s Office.
Ideal Candidate
- Have at least 1 year of experience in Imaging and Destruction of Records.
- Be proficient with Microsoft Excel, software applications and office equipment.
- Have the ability to work under pressure with specific timelines and mandated agency standards.
- Have the ability to work with other staff members towards a common goal.
- Have the ability to work independently in the absence of supervision
- Have the ability to be flexible, prioritize and multi-task between various complex assignments effectively and efficiently.
- Has the ability to cross-train on various assignments/areas of the office.
- Has the ability to learn and retain job information to perform the job successfully.
- Has the ability to meet the work standards set for the work area and produce accurate and timely work. Be able to communicate effectively, orally and in writing.
- Be able to drive truck or SUV to deliver files and supplies to customers.
REPRESENTATIVE DUTIES
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.
- Performs a variety of tasks related to an automated office environment, which may include: auditing court files, maintaining docket records, performing data entry, processing and examining legal documents to ensure adherence to court procedures, creating memoranda and reports, converting paper documents to electronic format, destroying documents in accordance with retention guidelines, verifying case information, and recording case dispositions, court orders, and judgements.
- Operate forklift in Clerk’s records warehouse.
- Load and unload carts, files, and boxes.
- Deliver boxes and supplies utilizing the Clerk’s records warehouse delivery vehicle.
Performs other duties as needed, including those performed by fiscal, financial, and/or clerical staff.
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
Graduation from high school or possession of a GED Certificate and two (2) years of clerical experience one (1) of which included the processing, examining, preparing or reviewing of any type of legal document.
CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS
A passing score on a general clerical exam.
May require possession of a valid Florida driver’s license.
PHYSICAL DEMANDS
The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 20 pounds of force to move objects; may also require dexterity, handling, repetitive motion, and visual acuity and operating a motor vehicle and/or forklift.
Positions located at the Record Center require exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force to move objects; may also require dexterity, handling, repetitive motion, and visual acuity and operating a motor vehicle and/or forklift.
WORK ENVIRONMENT
Work is performed in a dynamic environment that requires sensitivity and responsiveness to changes that include goals, priorities, and needs of the organization and position.
Positions located at the Record Center require work that is performed in a warehouse environment with heavy equipment and machinery that could result in bodily harm to coworkers and others.
JOB CLASS
***Classified – An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee. Classified employees obtain appeal rights upon successful completion of their initial probation.
Unclassified – At-will Employees who serve at the pleasure of the Clerk and do not have appeal rights should they be demoted, suspended, or terminated.
CAREER PATH
- Records Specialist I
- Records Specialist II
- Records Specialist III
- Records Specialist IV
- Supervisor
- Manager
- Director
- Senior Director
- Chief Deputy
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
Primary Location: United States-Florida-Tampa
Job: Records Specialist I.N.Admin
Organization: CCC-RC-Records Center
Schedule: Regular
Shift: Standard
Job Type: Full-time
Job Posting: Sep 23, 2021
Classification Type: Classified
Application Deadline: Oct 7, 2021
Salary Range: 15.00 -24.00 US Dollar (USD) Hourly
