401K, Dental, Life, Medical, Vision
Employment Type
Full-Time
Why Work Here?
“Work that Matters: Help us Save the Blue Planet Individually we are a drop of water. Together we make an ocean of difference.”
Position Summary
The Recruitment and Engagement Coordinator is responsible for recruiting qualified candidates to join The Florida Aquarium team and providing pre-onboarding support for the Human Resources department. They will coordinate workforce engagement programs and activities throughout the employee life cycle to increase team member engagement and support the organizational culture.
Essential Position Functions
- Perform searches for qualified job candidates, using sources such as computer databases, networking, internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals
- Review employment applications and resumes, conduct preliminary interviews, and make recommendations to hiring managers
- Works with hiring managers to coordinate interviews, reference checks, and necessary accommodations
- Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs
- Supports the onboarding process by conducting background and drug screening for candidates that are pre-onboarding
- Assists Workforce Development Specialist with the onboarding process and new employee orientations as needed
- Analyze employment-related data and prepare required reports.
- Assists with the coordination of events and projects associated with our cultural development, such as DEAI initiatives, and rewards and recognition program— including birthday cards, new employee welcome gifts, and thank you notes
- Coordinates and arranges a variety of engagement activities, from concept to clean up, that drive employee engagement and development
- Maintains a directory of engagement materials and supplies
- Assists the Workforce Development Specialist with the implementation of various large employee events that support engagement and culture.
- Assesses engagement activities to ensure employee understanding, satisfaction, and budget alignment
- Supports organizational culture and strategic plan
- Collaborates with HR Team on various research projects and special projects
- Delivers extraordinary customer service to all Aquarium guests and internal customers
- Develops and maintains and on-going understanding of both internal and external customer service
- Assists with administrative duties to include generating reports, creating business correspondence, forms, and other documents; sorting and distributing mail and answering phones, ensures compliance with local and state laws: such as the Americans with Disabilities Act (ADA).
- Other duties as assigned
Education Requirements and Technical Skills
- Two years of college preferred
- Two years of administrative experience preferred
- Experience in human resources environment preferred
- Working knowledge of HRIS systems preferred
- Spanish bilingual a plus
- Knowledge of Microsoft Office Software
Competencies
- Customer Service Orientation — Listening and understanding the customer (both internal and external) and anticipating and evaluating the customer’s needs; making the customer’s satisfaction a high priority in all areas of responsibility.
- Teamwork — supporting, facilitating, and participating in activities that promote team effectiveness; demonstrating sensitivity for the feelings and needs of team members and supporting team goals.
- Integrity/Trust — Demonstrates uncompromising adherence to ethical principles, organizational and social norms; builds trust with staff, internal and external customers; respects the confidentiality of personal and proprietary information
- Planning and organizing — Establishing a course of action with specific long-range goals for the aquarium; setting priorities among competing requirements and allocating resources in the most efficient and effective way; developing contingency plans that anticipate changes in the work environment.
- Judgment — Deciding on and committing to an action on the examination of the facts at hand; finding creative solutions to situations and opportunities that arise; taking strategic risks when necessary.
- Concern for Detail — Pays attention to every portion of any task, down to the smallest item
- Communication (oral and written) — Effectively expressing ideas verbally and non-verbally and actively listening to individuals and groups; preparing and focusing presentations to the characteristics and needs of the audience; expressing ideas clearly and concisely in written form, through memoranda, letters, reports, and other documents.
- Information Gathering and Monitoring — Effectively collects relevant data using questioning or research techniques to monitor and manage projects and people
Typical Physical Requirements
- Sitting (5 hours per day)
- Standing (1hours per day)
- Walking (2hours per day)
- Bending/Stooping — Occasionally
- Squatting — Occasionally
- Climbing stairs — Occasionally
- Reaching above shoulders — Occasionally
- Kneeling — Occasionally
- Pushing/Pulling — Occasionally
- Carrying (up to 40 lbs.) — Occasionally
- Lifting (up to 40 lbs.) — Occasionally
- Typing on a computer keyboard
- Excellent vision for proofing and detail work
- More than normal talking
- More than normal talking on telephone
- Ability to travel (car) as needed — locally and/or nationally
- Ability to travel (air) as needed
- Flexibility in working weekends and evenings
- Flexibility in working holidays
