Regional Director – WRH Realty Services Inc. (Tampa)

by | Jan 20, 2018 | Job Opportunities

Title :

Regional Director

Location :

Tampa Bay Area

City : 

Tampa

Metro Area :

Tampa Bay Area

State :

FL

Postal Code :

33616

Description :

Reports To: CHIEF OPERATING OFFICER (COO) Reports To: CONTROLLER 

The VENDOR SUPPORT SPECALIST provides support to the accounting team and the operations team and reports directly to the Controller. The responsibilities of this position require an assertive, highly organized individual with knowledge of the vendor set up, vendor compliance processing, vendor portal and payment methods for WRH. In addition, this position will be responsible for maintaining up to date third party insurances.

WAGE/HOUR STATUS 

Non-Exempt (eligible for overtime)

DUTIES AND RESPONSIBILITIES Conducts all business in accordance with company policies and procedures, Fair Housing laws, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to multifamily housing.

Vendor Support Specialist 

  • Communicate with onsite properties on new vendor requests.
  • Communicate with vendors regarding approval status and documentation necessary for approval.
  • Communicate with vendors on vendor portal options and payment options.
  • Supply invoicing instructions and vendor account maintenance to active vendors as needed.
  • Maintain vendor contact information and account information subject to appropriate approvals.
  • Conduct training for property managers regarding vendor application, approval process, vendor portal and vendor payment options.
  • Work with active vendors that fall out of vendor compliance.
  • Work with accounting to delete non active vendors.
  • Provide vendor support and training as needed.
  • Work with national accounts director and operations on ensuring compliance with negotiated pricing for WRH.
  • Update contacts for national account representatives.
  • Monitor and follow up with vendors that become non-compliant after vendor approval process.
  • Suggesting removal of vendors who do not support constant quality.
  • Update website with current form/requirements.
  • Work with CFO or Controller on changes in insurance requirements.
  • Work third party clients on obtaining and maintaining up to date insurance information pursuant to their requirements under the management agreements.
  • Work with accounting team to get vendor set up for ACH payments.

General 

  • Performs any additional duties assigned by the CONTROLLER and CFO.

QUALIFICATIONS · Position requires strong organizational skills, communication skills and the ability to multi-task in a fast paced environment. · Computer Skills: Word Processing software experience required. Spreadsheet software, property management software, internet experience. · Work Hours: 40 hours per week. Employee will be required to work a standard Monday through Friday work week consistent with current office hours. Occasional attendance to after hour events may be requested. EDUCATION/TRAINING

  • High school diploma or equivalent required.
  • Vendor administration or accounts payable experience is preferred.

ADDITIONAL REQUIREMENTS 

  • Position requires high level of organization with collecting and handling of documentation.
  • Must be able to work in a fast-paced and customer service-oriented environment.
  • Performs duties under pressure and meets deadlines in a timely manner.
  • Works as part of a team, as well as completes assignments independently.
  • Takes instructions from supervisor.
  • Exercises problem-solving skills.
  • Interacts with co-workers, supervisors, guests and the public in a professional and pleasant manner.
  • Employees must fulfill the performance standards of this position and comply with policies, rules and procedures of the company, including those set out in the Employee Handbook, or otherwise communicated (verbally or in writing) to employees.
  • This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification and addition as deemed necessary by the company.
  • Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by supervisors, managers or other company officials.
  • This job description does not constitute an employment contract between the company and any employee.
  • The job responsibilities of this position may include cross-training in other functions or positions to ensure satisfactory operation of the department or work area.
  • https://www.indeed.com/cmp/Wrh-Realty-Services-Inc.?campaignid=vjcmpinfo&from=vjcmpinfo&fromjk=7a2b923d846a88e6