Resonsibilities
This position is responsible for overseeing the project and maintenance management operations for the assigned portfolio. This includes overseeing all capital improvements, annual budget preparation, project planning and completion, ensuring the maintenance team is properly trained and maintaining the assets. The Regional Project Manager provides input and feedback to the development and construction teams as well as identifying areas that can improve our effectiveness and service to our residents.
The ideal candidate would locating in the Maryland/DC area or Orlando, FL.
• Works closely with the Capital Development team in the due diligence and capital project completion stages which includes proposals, demonstrations, reviewing the scope of work, providing input of construction techniques and best practices, developing cost effective projects, and a schedule for completion.
• Overseeing all capital expenditure plans for entire assigned portfolio, including but not limited to: outlining 1- and 5-year forecasts for each site, bidding and oversight of each project as applicable, supervising and directing outside contractors, providing regular updates on project completions and budget reforecasts.
• Inspecting each property on a regular basis to ensure each site is meeting company standards of excellence, including quarterly and annual walk-around to inspect the asset and review future capital needs.
• Manages project related paperwork including but not limited to pay applications, change orders, purchase orders, RFP’s, Submittals, Transmittals, Specs, Billing, and Receipts.
• Responsible for proper administration of construction contracts.
• Responsible for communicating information with the Capital Development team as needed to ensure compliance to capital plan.
• Adheres to all federal, state, and local laws and regulations as they relate to the construction environment.
• Outlining maintenance procedures and protocols for all on site teams, establishing policies, procedures, and guidelines to be used throughout the company and identifying and implementing procedures to enhance operational efficiencies.
• Designing and implementing a training program for the maintenance teams (including, but not limited to: identifying annual training courses, establishing new hire orientation, monthly safety, and emergency preparedness training, etc).
• Analysis of service requests on a regular basis to identify areas for improvement that will enable the maintenance team to work more efficiently and effectively.
• Working with on-site Service Managers to troubleshoot major problems.
• Creation and implementation of an annual preventive maintenance program.
• Establish Standards of Excellence for the maintenance team (i.e., outlining annual, quarterly, and monthly maintenance goals).
• Overseeing acceptance of new units from construction on each new development (maintaining unit walk checklists and punch lists, interior and exterior walks, warranty walks and setting up maintenance operations for each new property).
• Identifying new trends and products, via meetings with vendors, contractors, and shopping competitors, in the market that would enhance our operations.
• Performs additional duties as assigned as this list does not reflect all of the duties and responsibilities of the Project Manager.
Qualifications
• 5+ years multi-family property maintenance management experience preferred bachelor’s degree and/or CAMT certification preferred but not required.
• Certifications for EPA refrigerant certification and CPO preferred but not required.
• Proficiency with Yardi, MS Office and mobile applications.
• Self-motivated, results driven with the ability to manage multiple projects.
• Strong customer service orientation.
• Excellent organizational, communication and negotiating skills.
• Strong motivator with proven effectiveness at managing people.
• Strong financial background with experience in bidding jobs and managing budgets.
• Responsible for having a valid state approved driver’s license.
• Responsible for transportation for traveling to and from project sites as directed.
Working Conditions
Typical working environment is at the work site and/or property. Position may require some weekend and evening work.
