Job details
Salary $20 – $22 an hour
Job Type Full-time
Number of hires for this role 1
Qualifications
- High school or equivalent (Required)
- Microsoft Office: 5 years (Required)
- US work authorization (Required)
Full Job Description
ADMINISTRATIVE ASSISTANCE – TAMPA OFFICE
We are a leading provider of consulting services that enhance the infrastructure and environment throughout Florida. We value passion, respect, growth, hard work, and teamwork. Our firm offers diverse transportation and environmental consulting design services for projects of all sizes throughout the State of Florida. We employ highly skilled professionals who include engineers, scientists, and technicians. With offices located in Tampa and Maitland, we serve many Florida Department of Transportation Districts and municipalities throughout the region. We have Service Groups that are focused on Highway & Drainage, Traffic, and Environmental services in the transportation design industry.
Description
Full time position available in the Tampa Corporate Office. The ideal candidate will have the ability to perform project administration, office operations, and Marketing and production support. They will be detail-oriented, organized, self-motivated, and able to work in a team environment. The candidate will have strong written and verbal interpersonal communication skills. They will be able to multi-task while possessing a can-do, positive attitude. The ideal candidate will possess strong problem-solving and analytical skills and be able to prioritize tasks and duties.
Essential Duties and Responsibilities:
Office Operations
- Create and maintain project files
- Process daily mail and overnight shipments
- Create and maintain company and conference room calendars
- Document scanning, digital filing and copying
- Order and inventory office supplies
- Order food for corporate meetings
- Assist with travel arrangements, conference and seminar registrations
- Coordinate vehicle/truck maintenance and rental vehicles
Production / Marketing Support
- Project initiation, support and close out
- Support Environmental department with billing and scheduling
- Support other departments with project submittals
- Support and work with Marketing Manager
Software Requirements:
- Proficient/Expert in Microsoft Applications, including Excel, Outlook, Word
- Proficient with Adobe Creative Cloud applications and database management (FileMaker Pro preferred)
Education Requirements: AA Degree desired
Work Experience: Minimum of 5 years administrative assistant experience
Benefits
Our benefits include a 401K Savings Plan with a company match, health, dental, short and long term disability, and life insurance. Spouse and dependent coverage is also available. We have flexible work schedules and are an equal opportunity employer. Employment is subject to drug testing and a criminal and motor vehicle background check.
Faller, Davis & Associates, Inc. is an Equal Opportunity Employer M/F/V/D, a Drug Free Workplace, and an E-Verify Employer.
Visit us at www.fallerdavis.com and follow us on Facebook, Instagram and LinkedIn.
Job Type: Full-time
Pay: $20.00 – $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 5 years (Required)
Work Location:
- One location
Work Remotely:
- Temporarily due to COVID-19
