Job details
Salary $42,000 – $52,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Bachelor’s (Preferred)
Full Job Description
About us
MISSION: The Homeless Leadership Alliance of Pinellas (HLA) strives to prevent, divert, and end homelessness in Pinellas County by providing leadership to community partners and stakeholders in the planning, implementation, and alignment of the community-wide crisis response system.
VISION: The vision of the HLA is to ensure that homelessness is rare, brief, and a one-time experience.
HISTORY: Since 1988, the HLA has served as the Continuum of Care (CoC) lead agency. The HLA serves as the lead entity in homeless services to identify needs and gaps & strategically align resources to best meet local needs.
If you like a fast paced environment and value growth-HLA is for you! If you are mission focused and want to know your work is impacting lives, you can make a difference in your community through your work at the Homeless Leadership Alliance. This job requires serious attention to detail and works directly with elected officials and CEOs-you need to be comfortable communicating with multiple levels to be successful in this role.
Summary: Responsible for performing, coordinating and overseeing the administrative activities that facilitate the operations of the HLA office. Reports to the CEO and works independently performing a wide range of complex administrative and clerical support duties. Requires excellent communication and interpersonal skills and the ability to provide information and service to a wide range of internal and external contacts.
Duties and Responsibilities include the following:
1. Performs all administrative functions to support the activities of the HLA Board of Directors in accordance with the HLA’s Bylaws. Assists in the preparation of meeting agendas and records for both the HLA and Continuum of Care meetings and prepares minutes of meetings in a timely manner. Post meeting schedule for all CoC meetings on website calendar. Set up and break down meeting rooms and equipment if necessary.
2. Provides administrative support primarily to the CEO and to the executive leadership team when CoC related.
3. Uses multiple technological applications including word processing, database management, spreadsheets, presentation software, electronic calendar, email, and other technical applications including website content and calendar posting.
4. Respond to incoming communications whether phone calls or email and provide appropriate responses or follow-up by other staff.
5. Renews, updates, and assures compliance with all Local, State, and Federal licensing and certifications, as well as other organizational requirements.
6. Organizes and maintains the office filing system in accordance with all applicable retention schedules to include both electronic and/or hard-copy files.
7. Prepares and edits correspondence, public communications, brochures, presentations, and other documents as required.
8. Creates and maintains personnel records to remain in compliance with various funders and contracts. Works in collaboration with other members of the Leadership team to ensure new staff are onboarded and all necessary documentation is completed.
9. Responsible for coordination of HLA facility services. Annually reviews and updates the Continuity of Operations (COOP) and Disaster Plan.
10. Participates in Emergency Management activities as needed in hurricane or disaster situations.
11. Other duties as assigned.
Supervisory Responsibilities:
Directly supervises administrative support staff. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Knowledge, Skills and Other Abilities
· Professional work ethic
· Ability to work with a high level of accuracy
· Customer service skills
· Organizational and time management skills
· Ability to meet critical deadlines
· Written and verbal communication skills
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Proficiency in using Microsoft Office Suites, specifically Word, Excel, PowerPoint and Outlook is required. Familiarity with website tools is a plus but not required. A minimum of five years related experience and/or training in office administration or equivalent combination of education and experience is required. Must be able to pass a Level 2 background screening and have access to reliable transportation.
Job Type: Full-time
Pay: $42,000.00 – $52,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
COVID-19 considerations:
Following all CDC recommendations. Staff remote at this time.
Application Question(s):
- Will you be able to complete and pass a Level 2 Background Screening?
Education:
- Bachelor’s (Preferred)
Experience:
- office administration: 5 years (Preferred)
Work Location:
- Multiple locations
Work Remotely:
- Temporarily due to COVID-19
Work Location: Multiple Locations
