The ideal candidate should be broadly experienced in advanced document production, a wide range of administrative support related tasks, and able to work independently with little supervision. Responsibilities include production of proposals, reports, and related documents; creating, organizing, and maintaining records and data files; maintaining appointment calendars; coordinating travel arrangements; composing and responding to correspondence and emails; assisting with invoicing generation and accounts receivables; and other administrative duties.
Duties & Responsibilities:
- Work with project manager in preparing correspondence, complex reports, spreadsheets, proposals, and other documentation.
- Capable in prioritizing workloads, multitasking, and paying close attention to details.
- Possesses solid calendar management skills related to scheduling meetings, conferences, reserving facilities and equipment (at times for large numbers of participants), while balancing conflicting priorities.
- Track expenses and prepare expense reports with supporting accurate documentation.
- Maintain and order office supplies as needed.
- Oversee fleet vehicle mileage logs and maintenance.
- Coordinate office vendor services when needed.
Education & Experience:
- An associate’s degree or equivalent experience
- Minimum of 5-7 years of Administrative/business experience
Job Essentials:
- Possess strong organizational skills and the ability to manage multiple priorities.
- Solid computer skills required (MS Office – particularly Word, PowerPoint, Outlook, and Excel).
- Strong command of English grammar and technical writing/editing capabilities.
- Competent in verbal and written communications, able to interact with staff in remote offices.
- Organized, resourceful, and efficient.
- Capable of managing work flows in a fast-paced/dynamic environment.
- High level of professionalism with integrity and trustworthy in handling confidential information.
ECT is an employee-owned, multidisciplinary natural resources and environmental consulting firm serving private and public-sector clients by integrating science, engineering, technology, planning, and management systems to provide practical solutions to complex challenges. ECT maintains a drug-free environment and is an affirmative action (AA) and equal employment opportunity (EEO) employer.
