Senior Executive Assistant
Executive Assistant who can assist the executive with a series of interrelated companies that are experiencing rapid growth.
Key Duties and Responsibilities:
- Follow up with internal and external requests made by executive.
- Heavy project management for each interrelated business venture.
- Assist in the hiring process, vetting candidates and phone screens and interviews.
- Provide high-level administrative support.
Skills / Requirements / Qualifications:
- Follow-up – following up with employees and stakeholders of tasks extended from the executive.
- Compile Reports – summaries of business ventures and then present key points to the executive.
- Strategic Thinking – streamline and forecast the current needs of business through SOP’s. Proactively looking for ways to help the executive, stakeholders, and coworkers.
- Continuously Monitoring/Assessing overall Structure – of the company, yourself, and your peers to make improvements or take corrective action.
- Time Management – managing your time and priorities and those of the rest of the team.
- Coordination between the executive and stakeholders – work as the liaison between stakeholders and the executive. Facilitate meetings, prepare presentations and be the point of contact for clients.
- Relationship Management – build a rapport with the team and stakeholders. Being the face of the business will involve a high level of speaking with stakeholders, vendors, and other executives. Be professional, poised, and courteous.
*This EA role is NOT heavy on calendar, travel, or event management, it is more of an interactive role between the internal team, stakeholders and the executive.
Other Important Duties / Responsibilities:
- Prepare proposals, contracts, reports, and financial summaries.
- Assist with updating and maintaining property management pipeline.
- Facilitate and attend all daily company meetings – record notes, tasks and next steps for each meeting.
- Expect to receive over 50 emails a day to sort, respond to and address.
- Manage all follow ups for the executive – specific hour or day reminders to reach out to clients, send proposals, follow-up emails, etc.
- Track tasks of all interrelated companies from emails, meetings, or verbal requests.
- Perform general office duties – ordering supplies, office coordination, maintaining company records.
- Track out of office, vacation, and sick time for all employees.
- File and retrieve corporate documents, records, and reports.
- Onboard and train new employees – high level of the interrelated companies, business structure, key stake holders, company platforms, etc.
- Travel arrangements for the executive.
Other Job Factors:
- This job requires more than 40 hours a week depending on various deadlines and projects.
- This job is fast paced and requires someone who thrives on autonomy and does not require a lot of direction.
- Saturday morning 1:1 with the executive (1hr) – may require weekend work.
- This is a hybrid role of in office and remote – 3 days remote and 2 days in the office.
- This opportunity involves a growing company that has experienced rapid growth and will be very demanding on your schedule but with significant upside.
- Will work alongside the executive who is also the founder and a serial entrepreneur. Need someone that is looking for a challenge with great rewards.
- Understands and willing to put in the work to bring these business ventures to their full potential.
- This is a critical role and expectations will be high.
- The right person who can help grow the businesses can expect pay increases and a high level of fulfillment.
Job Type: Full-time
Pay: $65,000.00 – $70,000.00 per year
Benefits:
- Health insurance
- Paid time off
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
- Weekends as needed
Ability to commute/relocate:
- Tampa, FL: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Office Products: 5 years (Required)
- Executive/Personal Assistant: 5 years (Required)
Work Location: Hybrid remote in Tampa, FL
