Senior Lease Analyst – Savills North America (Tampa)

PRIMARY PURPOSE:

As a Senior Lease Analyst you will be responsible for all phases of the analyzation, administration and processing of all lease data and charges, including cost accumulation, verification, analyzation and preparation of all invoices, such as common are maintenance, real estate tax, and percentage rent.   You will be designated as the single point of contact to deliver day-to-day lease administration services and support for specific clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Abstract and audit lease documents including adding new location leases, updating and maintaining all lease information and data in applicable technology platforms.
• Track, monitor, report and update all key lease dates in accordance with established alert date interval protocols, including lease expirations, termination/kick-out rights and renewals, performing necessary action items and follow-up as well as maintain existing critical date report spreadsheet.
• Perform quality reviews on routine portfolio updates and database maintenance including abstraction of leases, amendments, modifications, renewals, notices and miscellaneous lease documents.

• Conduct preliminary desk top audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations.
• Perform recurring and non-recurring rent processing for international and domestic client locations, perform invoice compliance review to validate expenses as well as identify cost avoidance and potential recoveries and code to applicable expense categories.
• Perform accurate and detailed reconciliation of rent accounts and work with Landlords to resolve any discrepancies.
• Prepare and distribute tenant improvement disbursement packages.
• Prepare and distribute agreed upon monthly and ad hoc reporting packages.
• COI coordination for Landlords and Tenant, draft notices, review and prepare responses to Landlord and Tenant communications for client approval.
• Estoppel and SNDA fact confirmation and processing.
• Review and interpret leases and other real estate documents, perform OCR as needed.
• Perform electronic document management, OCR and upload all newly executed lease documents into lease administration database solutions (such as Visual Lease, Apex, Harbor Flex, ProLease and Co-Star Real Estate Manager).
• Other assigned duties.

EXPERIENCE/EDUCATION/QUALIFICATIONS:

• Minimum 5 years experience in a lease administration capacity.

• Extensive knowledge of lease administration technology platforms.
• High proficiency in MS Office Suite.
• Excellent communication skills, both written and verbal, with ability to effectively interact with individuals at all levels of responsibility and authority.

• Proven ability to prioritize, delegate and foster the development of high performing teams to lead/support an environment driven by customer service and team work.

• Ability to think strategically, and operate/act tactically.

• Must be self-motivated, adaptable and resilient.

• Bachelors Degree.

Work Environment & Compensation:

Savills is a leading global commercial real estate services firm specializing in tenant representation.

The position offers a competitive salary and bonus package (commensurate with experience); Benefits include medical, dental, flexible spending, short term disability, life insurance and 401k with company match.

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. All qualified applicants, including minorities and women, are encouraged to apply.

Savills participates in the E-Verify program