- REQ52730
- We’re seeking a Senior Occupancy Planner to join our team!
Build a rewarding career at Jones Lang LaSalle
We’re JLL. We’re a professional services and investment management firm offering specialized real estate services. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 80,000 individuals. And we look after a property portfolio of over 4 billion square feet, all on behalf of our clients.
JLL is focused on winning in the marketplace and being the industry leader, executing better than anyone else and innovating to create great products and services. We operate in an atmosphere of excellence, integrity, respect and trust. We bring a sense of teamwork, inclusion and diversity in everything we pursue. Our clients see the results as we address their needs, solve their problems and bring new ideas.
Position’s Goal
To manage the supply, capacity and demand of a building, campus or region portfolio of space for a specific client at the business unit level and develop strategic plans to make the best use of real estate.
Deliverable Role/Responsibilities
Within the portfolio, can answer: how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit? Specifically, the responsibilities include:
- Summarize findings and recommendations for action or consideration by the client
- Know the status of major initiatives affecting planning decisions for the sites
- Develop migration plans and sequencing of group-level and individual moves
- Facilitate and/or resolve planning issues identified in the customer planning meetings
- Ensure planning is aligned with corporate guidelines, and that all scenarios maximize use of space
- Recommend, provide education of and enforce space policies/standards, procedures and protocols and notifies client of customer requested exceptions
- Participate in Audits (including seat assignments, occupancy, vacancy & equipment)
- Measure, monitor and report cost saving and value-added contributions
- Assist in developing site-specific planning strategies with senior leadership.
- Assemble, update and report the top-down and bottoms-up seat count projections collected at the group-level for annual planning and work with the client to reconcile discrepancies with tops-down projections
- Track and report actual seat demand at the group level
- Report actual seat demand versus projected seat demand at the building level
- Compare, over time, actual seat demand versus projected seat demand at the building and business unit level
- Participate in project and move coordination planning meetings as necessary
- Review building specific stacking plans
- Report the current supply and capacity, and forecasts inventory changes
Interaction
To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:
- Move Coordination team to review and approve moves, develop migration plans and conduct facility audits
- Business Unit leadership to collect headcount forecasts and resolve headcount forecast discrepancies between leadership’s numbers and those collected at the group-level
- Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and alignment with proposed strategies
- Corporate Real Estate’s Workplace Strategy Team to understand current workplace standards
- Facility Management and Project Management to collaborate on current facility conditions
- Project Management to review current and future stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy
- Occupancy Planning team (remotely) to ensure cross campus/portfolio strategy plans are developed, as account Occupancy Planning team resides at various locations
- Business Units to present space strategies that accommodate individual space needs addressing growth and reduction
Interpersonal Skills
To possess strong interpersonal skills with an ability to interact with executive level external and internal clients is critical. Specific skills include:
- Excellent written and verbal communication; ablity to tactfully deliver difficult messages and to tailor information to the audience
- Be self-motivated, able to work independently and within a team to build relationships and interact effectively with business partners
- Comfortable with frequent or rapid change; flexibility to adapt to shifting priorities
- Ability to effectively manage time; organize and prioritize deliverables and workload
Technology Skills
To have the ability to utilize software to support planning solutions and to communicate ideas clearly with planning team and lines of businesses:
- Proficient in AutoCAD to produce basic test-fits and square foot calculations
- Proficient in Microsoft Excel i.e. (V-Lookups, Pivot Tables, cell calculations, etc.)
- Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business.
- Strong ability to work in all of the Microsoft Office suite software technology
- Knowledge of CAFM systems
Education / Yrs of Experience
- Bachelor’s Degree in Architecture, Construction Management, Design or related field with a minimum of 5-7 years experience in a corporate environment.
- Previous experience in space/occupancy planning at a strategic level, plus experience with interior office renovations
Jones Lang LaSalle is an Equal Opportunity Employer
Applicants are considered regardless of race, color, religion, creed, age, sex, pregnancy, family responsibility, national origin or ancestry, citizenship, marital status, sexual orientation, transgender status, veteran’s status, genetic information, or status as a qualified individual with a disability or any other protected characteristic in accordance with applicable law.
#LI
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .
For additional details please see our career site pages for each country.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of over 90,000 as of December 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com
