Senior Property Administrator – Parkway Properties, Inc. (Tampa)

Parkway has an opening for a Senior Property Administrator in Tampa, Florida.

PURPOSE OF POSITION:

This position is responsible for interaction with customers and vendors in a professional and courteous manner. Other duties will be to provide administrative support to the Property Management team with regards to financial reports, budgeting and accounts payable/receivable functions.

ESSENTIAL FUNCTIONS:

• Answer all telephone calls and pass them on the appropriate person and greet all guests in the management office.
• Open, sort and distribute all incoming mail.
• Generate work orders from tenants and then follow up with the engineers to make sure that the work orders are done in a timely manner.
• Make sure that the office is covered at all times to allow the Property Manager time to interact more with the tenants and their immediate building needs.
• Code vendor invoices, enter invoices into the property management accounts payable program.
• Handle special janitorial requests and review every morning with janitorial supervisors.
• Review all security reports daily to determine any incidents during security hours and follow up.
• Organize and maintain the lease folders, construction files, vendor files, and building operations handbook.
• Coordinate and implement fire procedures for the customers including fire captain meetings and fire drills with the local fire department.
• Create forms, make copies, order supplies as requested.
• Manage all office equipment, order copy paper and ink cartridges, keep machines full and maintained.
• Help coordinate all tenant events.
• Assist in gathering, compiling and sending out monthly reporting packages.
• Assist in preparing annual and quarterly budgets and variance reports
• Generate all special billings for tenants.
• Send out monthly rent statements (insert, apply postage).
• Help with collections for aged receivables.
• Help update Emergency Evacuation Procedures.
• Maintain all office files and appropriate documentation.
• Maintain certificates of insurance.
• Performs any additional duties that might be assigned by the Property Management team.

KNOWLEDGE AND SKILL REQUIREMENTS:

• Must possess a team-oriented, winning attitude.
• Must be willing to work overtime as needed.
• Proficient in Microsoft word, excel and outlook.
• Bookkeeping knowledge preferred.

EDUCATION AND WORK EXPERIENCE:

• High School diploma or equivalent required; Bachelor’s degree preferred.
• 3 years of prior Property Administrative experience is required.

PHYSICAL/MENTAL/ENVIRONMENTAL:

Physical Demands:

Activities: Sitting – 70% Walking/Standing – 30%

Lifting: 10 lbs

Vision: Working on computer screen

Mental Demands: Problem Solve, interpret, analyze.

Environment: Climate controlled office space.

The physical, mental and environmental characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required – High School or better.

Preferred – Bachelors or better.