Parkway Properties is looking for a Senior Property Administrator in the Tampa area. This position is responsible for interaction with customers and vendors in a professional and courteous manner. Other duties will be to provide administrative support to the Property Manager and Assistant Property Manager with regards to financial reports, budgeting and accounts payable functions. As Senior Property Administrator, the expectation level would increase in the extra projects that they would be capable of taking on that would help relieve the Property Manager to perform other duties.
ESSENTIAL FUNCTIONS:
• Answer all telephone calls and pass them on to the appropriate person and greet all guests in the management office.
• Open, sort and distribute all incoming mail.
• Generate work orders from tenants and then follow up with the engineers to make sure that the work orders are done in a timely manner.
• Make sure that the office is covered at all times to allow the Property Manager time to interact more with the tenants and their immediate building needs.
• Code vendor invoices, enter invoices into the property management accounts payable program.
• Generate open items reports and take care of two check runs per month.
• Handle special janitorial requests and review every morning with janitorial supervisors.
• Review all security reports daily to determine any incidents during security hours and follow up.
• Organize and maintain the lease folders, construction files, vendor files, and Building Bible.
• Coordinate and implement fire procedures for the customers including fire captain meetings and fire drills with the local fire department.
• Create forms, make copies, order supplies as requested.
• Manage all office equipment, order copy paper, fax cartridges and ink cartridges, keep machines full and maintained.
• Help coordinate all tenant events.
• Assist in gathering, compiling and sending out monthly reporting packages.
• Generate all special billings for tenants.
• Send out monthly rent statements (insert, apply postage).
• Help with collections for aged receivables.
• Help update Emergency Evacuation Procedures.
• Maintain all office files and appropriate documentation.
• In an office with more than one Property Administrator, the Senior Property Administrator would help train and provide guidance to the other administrator. They would not be their supervisor.
• Performs any additional duties that might be assigned by the Property Manager or any officers of the Company.
KNOWLEDGE & SKILL REQUIREMENTS:
• High School Diploma.
• Three years of prior Property Administrative experience is required.
• Bookkeeping Knowledge preferred.
• Available to work 8:00 am – 5:00 pm.
• Must possess a team-oriented, winning attitude.
• Must be willing to work overtime as needed.
• Proficient in Microsoft word, excel and outlook.
Parkway Properties, Inc. is a fully integrated, self-administered and self-managed real estate investment trust specializing in the acquisition, ownership and management of quality office properties in higher growth submarkets in the Sunbelt region of the United States. Parkway owns or has an interest in 50 office properties located in eight states with an aggregate of approximately 17.6 million square feet at January 1, 2014. Parkway also offers fee-based real estate services which manage and/or lease approximately 12.2 million square feet for third parties as of January 1, 2014.
| Requisition Number | 14-0021 |
Interested parties, contact: https://rew11.ultipro.com/PAR1013/JobBoard/JobDetails.aspx?__ID=*D7E224074516BD35
