Benefits Offered
401K, Dental, Life, Medical, Vision
Employment Type
Full-Time
Why Work Here?
“Well established privately owned business, with employee benefits of a large corporation”
Job Description:
This position is a Senior Property Manager who will lead in the management of 50+ professional and medical park property associations (617 and 718’s) and an additional portfolio of 20+ professional park building rentals. The position will be responsible for the repairs and maintenance of common areas and/or buildings as needed including contracting with subcontractors/vendors to ensure the work is completed timely and accurately. Frequent visual inspections of the professional office parks are also required to maintain the professional appearance of the properties. This role requires regular communications with building owner/association members and with the associations board of directors, as well as attendance at association board and member meetings.
The Senior Property Manager is responsible for managing current year budget projections and preparing future budget and reserve projections for the association boards and members. In addition, they will be responsible to coordinate and attend annual association meetings. Attention to detail and understanding the differences in legal requirements of 617 vs 718 corporations is critical when managing these parks.
The Senior Property Manager will work closely with WPRE’s Operations Manager to improve and maintain efficient workflows and controls, through the use of Yardi Voyager and other software as needed.
The Senior Property Manager will have one direct report; Assistant Property Manager.
Duties and Responsibilities:
- Respond to daily inquiries/communications from association members, board members and lessees
- Prepare Work Orders, including timely follow-up, to ensure work is performed according to specs; frequently requires visual inspection of completed work
- Preparation and monitoring of association operating and reserve budgets, including weekly/monthly review and timely notification to boards if expenses are close to exceeding budgets, and obtaining proper authorization of overages as required
- Review and approval of subcontractor/vendor/utility invoices, including noting which entity/association/lessor should be charged
- Maintenance of all association, property and lease files, corporate books and records in digital format, as well as paper documentation, if necessary
- Work closely with WPRE’s Operations Manager to ensure client communications and workflow are completed timely and accurately
- Review/research/approval of real estate/property tax billings and county solid waste assessments
- Evaluation, negotiation and management of subcontracts/vendors, including contract review and adherence to specifications; obtain/review/evaluate bids for new park grounds maintenance and other repairs/services for common areas and buildings, including obtaining required insurance certificates
- Handle governmental inspection requirements (i.e., fire hydrant, fire extinguisher, SWFMD inspections, backflows, well-water quality inspections, roof symbols at front doors, smoke detectors, etc.)
- Regular on-site review of common areas and buildings for adherence to association Covenants & Restrictions Policy, including coordination with Assistant Property Manager of violation notices to building owner/members; coordination with boards regarding legal enforcement, if needed
- Maintenance of towing agreements, law enforcement ‘no trespass’ filings and lift station maintenance contracts for associations
- Work with the Controller and Operations Manager to ensure work performed is in line with contracted association management agreements
- Produce formal association and board of director communications
- Attend association meetings with the Operations Property Manager and document formal record keeping of those meetings in the corporate books
- Handle daily ad-hoc association member, board member, lessee requests as well as subcontractor/ vendor, and other inquiries
- Handle upcoming lease renewals 60 to 90 days in advance, including lease documentation and coordination of commercial and residential lease processing
Education and/or Experience:
- Bachelor’s degree preferred, or equivalent work experience
- 3 years of FL Chapter 718 Condominium Associations experience/exposure
- 5 years of real estate property management exposure; commercial condo association or HOA exposure a plus
- Licensed Community Association Manager (LCAM) designation a plus
Knowledge/Skills:
- Professional communication skills, demonstrated in both writing and conversation
- Demonstrated ability to handle multiple projects and details simultaneously with varying deadlines
- Working experience using Yardi Voyager
- Proficiency in Microsoft Office programs
About Waterford Properties and Real Estate Inc.:
Waterford Properties and Real Estate (WPRE) was established in the late 1990s as part of a strategic alliance with Waterford Construction & Development. WPRE now manages the Common Area Maintenance (CAM) for over 50 Office Parks with medical and professional businesses across the Tampa Bay and Orlando areas. WPRE also manages a portfolio of commercial and residential real estate leases. Waterford Properties and Real Estate works closely with Waterford Construction & Development, the commercial construction company that has built over 500 individual medical and office buildings, totaling over 1.5 million square feet of commercial space.
Company website: http://www.waterfordconstruction.com
